28 May 2013

Minutes: May 28th 2013

MINUTES OF THE MEETING OF THE PARISH COUNCIL

HELD ON MONDAY MAY 28TH 2013 AT THE CRICKET PAVILLION AT 8.00 PM.
(RECONVENED MEETING DUE TO LACK OF QUORUM THE PREVIOUS WEEK)

PRESENT
Councillors Brown, Edmonds Mrs Lazaruk, Lewis, Mrs Towell.
1 member of the public, Parish Clerk,

APOLOGIES
There were no apologies.
  1. ELECTION OF CHAIRMAN
    Cllr Edmonds proposed Cllr Brown. Seconded Cllr Mrs Towell. All agreed.
    Cllr Brown duly elected for the coming year
     
  2. ELECTION OF VICE CHAIRMAN
    Cllr Brown proposed Cllr Lewis, seconded Cllr Edmonds. Cllr Lewis duly elected for the coming year.
     
  3. APPOINTMENT OF RESPONSIBLE FINANCIAL OFFICER
    The Clerk was appointed as responsibe financial officer. All agreed.
     
  4. RESIGNATION LETTER FROM CLLR LEIF HYTTEN
    Cllr Hytten has resigned due to pressure of work. Vacancy to be publicised.

  5. PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM
    The Parish council was advised that the Windows at the new property being built at the Martins, Turnip Close was in breach of planning consent. Parish Council will visit the site.
     
  6. APPROVAL OF MINUTES 21stMARCH 2013
    Agreed as a true record, after amendment to show that the figure for kerbing was to be increased to £ 5,000.00 by drawing down from reserves.
     
  7. MATTERS ARISING FROM THE MINUTES
    There were no matters arising not covered elsewhere in the agenda.
     
  8. MATTERS ARISING FROM THE ANNUAL PARISH MEETING
    Traffic Calming
    Moving of Flag Pole
    Fete on 29th June 2013
    Question regarding allocation of Trust Funds
    Cycle Route to Haddenham
     
  9. ACTION TAKEN ON FAILURE TO COMPLETE AUDIT OF PARISH COUNCIL ACCOUNTS
    The Chairman has been in contact with the auditors and agreed that late submission of the accounts will not happen again. The chairman has time and date of conversation on records, and has been assured by the Partner at Mazars that the case has been closed.
     
  10. HIGHWAYS AND OPEN AREAS
    Recent Damage to Dark Lane verges. A Letter has been received from Mr Peter Crook regarding damage to dark Lane by delivery lorry. This has been reported to Highways. Letter of complaint to be sent to builders.
    Best Kept Village competition- application has been submitted.
    Heathrow Hub at Haddenham-a letter has been received from John Bercow MP promising to support any objections.
     
  11. PLANNING
    AVDC amendments to Local Development Order –smaller extensions from 1st June
    Aylesbury Vale Local Plan Strategy –comments invited until 19th June - Councillors to be prepare a Comment for next meeting
    Tree works to trees on Footpaths when trees are overlooking private properties.
    Cllr Lewis declared an Interest, and asked what the policy was regarding trees planted in the past by Parish Council which were growing over private property. The chairman noted that it the Parish Council was responsible for all the trees planted in the past, there should be a substantial sum in the budget to cover the work. Next agenda.
    4 Bernard’s Close – approved
    Remaining tree on The Green. It was agreed after a show of hands that the last of the three lime trees should remain.
     
  12. VILLAGE PLAN
    Cllr Lewis reported the steering group will publish a draft plan early in July and hold a public meeting on the 17th July. Comments will be requested with voting in early August. It was hoped that the results would be published early in November, with final report in January 2014.
     
  13. ORDERS FOR PAYMENT AND FINANCIAL MATTERS
    Approval of accounts and appointment of external auditor
    The accounts were approved by the Parish Council and BKR Haines watts re-appointed as internal auditors.
     
  14. CORRESPONDENCE
    Members code of Conduct Template
    Rights of Way Newsletter
    Textile Recycling for the Parish,
    Rural services network Newsletter
    Community Impact newsletter
    Protection for Bell Public House
DATE AND TIME OF NEXT MEETINGS
17TH June 2013
22ND July 2013