MINUTES OF THE MEETING OF THE PARISH COUNCIL
HELD ON MONDAY MAY 28TH 2013 AT THE CRICKET PAVILLION AT 8.00 PM.
(RECONVENED MEETING DUE TO LACK OF QUORUM THE PREVIOUS WEEK)
PRESENT
Councillors Brown, Edmonds Mrs Lazaruk, Lewis, Mrs Towell.
1 member of the public, Parish Clerk,
APOLOGIES
There were no apologies.
- ELECTION OF CHAIRMAN
Cllr Edmonds proposed Cllr Brown. Seconded Cllr Mrs Towell. All agreed.
Cllr Brown duly elected for the coming year
- ELECTION OF VICE CHAIRMAN
Cllr Brown proposed Cllr Lewis, seconded Cllr Edmonds. Cllr Lewis duly elected for the coming year.
- APPOINTMENT OF RESPONSIBLE FINANCIAL OFFICER
The Clerk was appointed as responsibe financial officer. All agreed.
- RESIGNATION LETTER FROM CLLR LEIF HYTTEN
Cllr Hytten has resigned due to pressure of work. Vacancy to be publicised.
- PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM
The Parish council was advised that the Windows at the new property being built at the Martins, Turnip Close was in breach of planning consent. Parish Council will visit the site.
- APPROVAL OF MINUTES 21stMARCH 2013
Agreed as a true record, after amendment to show that the figure for kerbing was to be increased to £ 5,000.00 by drawing down from reserves.
- MATTERS ARISING FROM THE MINUTES
There were no matters arising not covered elsewhere in the agenda.
- MATTERS ARISING FROM THE ANNUAL PARISH MEETING
Traffic Calming
Moving of Flag Pole
Fete on 29th June 2013
Question regarding allocation of Trust Funds
Cycle Route to Haddenham
- ACTION TAKEN ON FAILURE TO COMPLETE AUDIT OF PARISH COUNCIL ACCOUNTS
The Chairman has been in contact with the auditors and agreed that late submission of the accounts will not happen again. The chairman has time and date of conversation on records, and has been assured by the Partner at Mazars that the case has been closed.
- HIGHWAYS AND OPEN AREAS
Recent Damage to Dark Lane verges. A Letter has been received from Mr Peter Crook regarding damage to dark Lane by delivery lorry. This has been reported to Highways. Letter of complaint to be sent to builders.
Best Kept Village competition- application has been submitted.
Heathrow Hub at Haddenham-a letter has been received from John Bercow MP promising to support any objections.
- PLANNING
AVDC amendments to Local Development Order –smaller extensions from 1st June
Aylesbury Vale Local Plan Strategy –comments invited until 19th June - Councillors to be prepare a Comment for next meeting
Tree works to trees on Footpaths when trees are overlooking private properties.
Cllr Lewis declared an Interest, and asked what the policy was regarding trees planted in the past by Parish Council which were growing over private property. The chairman noted that it the Parish Council was responsible for all the trees planted in the past, there should be a substantial sum in the budget to cover the work. Next agenda.
4 Bernard’s Close – approved
Remaining tree on The Green. It was agreed after a show of hands that the last of the three lime trees should remain.
- VILLAGE PLAN
Cllr Lewis reported the steering group will publish a draft plan early in July and hold a public meeting on the 17th July. Comments will be requested with voting in early August. It was hoped that the results would be published early in November, with final report in January 2014.
- ORDERS FOR PAYMENT AND FINANCIAL MATTERS
Approval of accounts and appointment of external auditor
The accounts were approved by the Parish Council and BKR Haines watts re-appointed as internal auditors.
- CORRESPONDENCE
Members code of Conduct Template
Rights of Way Newsletter
Textile Recycling for the Parish,
Rural services network Newsletter
Community Impact newsletter
Protection for Bell Public House
17TH June 2013
22ND July 2013
