MINUTES OF THE MEETING OF THE PARISH COUNCIL
HELD ON MONDAY JUNE 8TH 2015 IN THE VILLAGE HALL AT 7.30 PM
HELD ON MONDAY JUNE 8TH 2015 IN THE VILLAGE HALL AT 7.30 PM
PRESENT:
Councillors Brown, Lewis, Edmonds, Bown , Howard, Bown ,and Mrs Witcher
5 members of the public, Parish Clerk,
APOLOGIES:
Apologies from District Councillor Hawkett.
- PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM
Footpaths: Footpath diversions need to be applied for by the owner of the property, and the Parish Council would consider the application once received. It was agreed that the Parish Council should not get involved before the Landowner. It was agreed that the procedure for changing the route should be clarified. All agreed.
- APPROVAL OF MINUTES MAY 18TH 2015
The Chairman welcomed the two new members of the Parish council, who signed declarations of acceptance of office.
Minutes agreed as a true record. Proposed Cllr Lewis seconded Cllr Witcher.
There were no matters arising not covered elsewhere in the agenda.
- MATTERS ARISING FROM THE MINUTES
Funding for a defibrillator has been earmarked from the proceeds of the Village fete.
The bus stop sign has been repaired after damage.
Benches on the Green and by the War memorial have been restored by volunteers.
Bus Company will be approached to replace both bus stop signs, possible with electronic signs.
- RISK ASSESSMENT.
It was agreed that all expectations had been met. Assets on insurance policy to be reviewed and a new quote to be obtained. List to be annotated with current values. Next agenda.
- PLANNING
It was agreed that Stoney Furlong as an appropriate name for the new development at Chilton Road.
A site meeting has been arranged at Bees Cottage at 9.30 am on Friday 13th
Cllr Edmonds advised the meeting that procedures for planning applications had changed since the election.
Work has started at the Lodge, Church Lane.
- HIGHWAYS AND OPEN AREAS
VAS will be moved to Winchendon Rd once it is operational
Cllr Mrs. Witcher reported that the approved contractor has quoted for setts in Dark Lane opposite Walnut Orchard and below the Rosary. A meeting to be arranged at the end of the week for the chairman to meet the contractor.
New Notice Board: Quotes have been obtained. Samples will be provided for the next meeting.
Removal of Flag Pole: Prices are being obtained.
Road Closures to be applied for 15th August and memorial Sunday
The trees at the churchyard are being pollarded.
- ORDERS FOR PAYMENT AND FINANCIAL MATTERS
The Clerk has approached NAT WEST and obtained the necessary forms. It was formally agreed that the bank account be moved from Lloyds to NatWest, and the forms were signed.
Approval of accounts and appointment of external auditor
The accounts were be checked by Chairman and Vice Chairman, prior to approval by the Parish Council. This has been done.
It was agreed Mrs. Jacqui Porteous be appointed internal auditor, as suggested at previous meeting.
- Mrs. Tillier reminded the meeting that the bus stops were in the conservation area and therefore light up electronic signs were not appropriate.
- Mrs. Witcher advised the Meeting that Mrs. Joy Payne would visit owners of properties affected by tree pollarding at the Churchyard.
- It was requested that names and addresses of all Councillors be circulated...
