MINUTES OF THE MEETING OF THE PARISH COUNCIL
HELD ON WEDNESDAY NOVEMBER 19TH 2015 IN THE VILLAGE HALL AT 7.30 PM
HELD ON WEDNESDAY NOVEMBER 19TH 2015 IN THE VILLAGE HALL AT 7.30 PM
- PRESENT
Councillors Brown, Lewis, Bown, Edmonds, Heybrook, and Mrs Witcher
9 members of the public, Parish Clerk,
- APOLOGIES
Apologies received from Cllr Howard and District Cllr Hawkett.
- PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM
Road Works at the junction of Chilton and Winchendon Rd have caused traffic difficulties, but it was noted that this has resulted in calming the traffic.
The traffic lights were switched off for the Remembrance Day service, which was appreciated by the Parish council. It was expected that the work would be finished within a week.
The drain by the bus stop that has been leaking on the Chilton road side of the Aylesbury road has been repaired
- APPROVAL OF MINUTES 22nd October 2015
Cllr Bown was not at the October meeting. After correction agreed as a true record.
Budget figures and letter from Mrs Vear to be attached to minutes, together with file re memorial improvements.
- MATTERS ARISING FROM THE MINUTES
There were no other matters arising not covered elsewhere in the agenda.
- PLANNING
The Parish Council has been advised that the AVDC Housing Assn is considering replacing the two houses at 3-4 Winchendon Road with a new development of affordable housing. They have offered to do a presentation of their plans to the Parish Council. It was agreed that they would be invited to next meeting at 7.00 prior to budget discussions at 8.00 pm on 8th December
There is a new AVD local Plan under discussion – distributed
Elm brook Close –single storey extension over garage. No planning noitice has been received – it could be permitted development. Clerk to check with AVDC.
- VILLAGE PROJECTS
VAS: The Chairman has spoken to Claire and Adam Laz. Original plans for post siting from engineer are being looked for. Adam thinks he has a fix for the software problem.
Bucks Metal Detectors Club will come out if required to search for posts. Improvements to war memorial
War Memorial area changes.
Three quotes have been received for tree works,
£1600 + vat
£ 1100 + vat
£750 no vat
It was agreed to go with the quote for £1100 as the company, Four Seasons is known to Councillors for their careful and responsible work.
A price for pollarding the 3 hornbeams on the green and reduction of the walnut by phone to be requested in addition. Also seek quotations on dealing with dead wood in the horse chestnut tree at the road junction.
Kerbing: The work will be carried out after Christmas. Contractors are being unresponsive – Highways to be asked for further recommended contractors.
Cc Mrs. Aston
A site visited has been arranged for 5th or 6th November.
Road markings around the Green.
Clerk has been unable to contact Highways re markings
New Flag Pole
This has been ordered – and is ready for delivery - 5 days’ notice requited.
Defibrillator: There will be no financial implications for the Parish Council. It is expected that the defibrillator will be funded entirely from the proceeds of the 2015 Village Fete. Cllr Howard will present a definitive proposal at next meeting.
It was noted that a power source would be needed. 5 volunteers will be trained by Red Cross. The preferred location is on the shop wall. The Chairman will speak to the shop owner
- HIGHWAYS AND OPEN AREAS
Steve Vear Memorial Tree.
The family has confirmed that they would like the tree, probably a Cherry tree to be planted on the Green where the two seater bench is currently positioned, in line with the hornbeams.
It was agreed that this was not precedent and a ‘one in one out policy will be adopted in future
Traffic Island at the Aylesbury Rod end of Winchendon road – traffic violations in one way system – needs revisiting
VAS
Next Agenda
Notice Board: New Noticeboard, approved in principle but awaiting final quotes. Cllr Mrs. Witcher provided sample materials. The plan is for a board that is half glazed and half open. Pricing is £1400 for not glazed and £1700 for half glazed. Two further quotes awaited.
Village Hall Improvements: No further developments. Chairman suggested the parish Council might offer to form joint committee with the Village Trust and Hall Management Committee in support of the plans.
Cllr Lewis suggested approaching Antonia with offer of help and support from PC, if needed, all agreed Cllr Mrs. Witcher to speak to Antonia.
Christmas tree – delivery 5th Dec, lighting 12th Dec. Paul to be approached to do lighting.
Devolution – investigate of responsibilities from AVDC is likely to impact PC shortly (though not next year) Impact to be investigated
- ORDERS FOR PAYMENT AND FINANCIAL MATTERS
See attached.
Devolution - Will need to be taken into consideration for next financial year - Cllr Edmonds advised the meeting that County and District council were capped but Parishes were not - next meeting
Bank account is being sorted out.
- SECOND PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM
Foot path alongside development on Chilton Rd- this has been approved by AVDC- it was reduced for 6ft to 5ft. Work will be finished in April 16
Complaints have been received about the brightness of the light on site – Mr. Vicars to be approached.
Parking at top of village to be reviewed.
- Wednesday 9th December – budget meeting preceded by presentation from AVDC Housing association
- Future meetings to be 3rd Monday of the month
- 18th Jan
- 15th Feb
- 21st March
- Minutes to be issued 10 days in advance of each meeting and Councillors to be sent reminder a week prior with the agenda being issued. It is hoped that this will reduce the likelihood of last minute date changes due to lack of quorum
- Distribution list will be passed round on excel spreadsheet
9 pm meeting closed.
