Minutes: June 6th 2014

MINUTES OF THE MEETING OF THE PARISH COUNCIL

HELD ON MONDAY JUNE 6TH 2014 AT THE CRICKET PAVILLION AT 8.00 PM.

PRESENT:
Councillors Brown, Edmonds Heybrook, Mrs Lazaruk, Lewis, Mrs Witcher
10 members of the public, Parish Clerk, 

APOLOGIES:
Cllr Mrs Towell.

1. ELECTION OF CHAIRMAN
   Cllr Edmonds proposed Cllr Brown. Seconded Cllr Heybrook.  All agreed.
   Cllr Brown duly elected for the coming year
    
2. ELECTION OF VICE CHAIRMAN
   Cllr Mrs. Lazaruk proposed Cllr Lewis, seconded Cllr Mrs. Witcher.Cllr Lewis duly elected for the coming year.
    
3. APPOINTMENT OF RESPONSIBLE FINANCIAL OFFICER
   The Clerk was proposed by Cllr Brown, seconded Cllr Mrs. Witcher as responsible financial officer.
   All agreed.
    
4. APPOINTMENT OF REPRESENTATIVES TO VILLAGE HALL COMMITTEE AND PCC
   Next agenda
   
   
5. PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM
   Tractors are coming through village at regular intervals towards Grove Farm. Eight were counted between 3.30 and 4 pm on the 6th June.
   Contact Mr Lloyd to ask them to take more care and slow down, as the width of the vehicles make them a hazard even if they are within speed limit.
   The WI has requested a defibrillator in the village Cllr Mrs Lazaruk offered a demonstration.  The cost would be £ 800.00 they are installed with a break box or key code. Could be located behind the pub for example. Training would be given.
      
6. APPROVAL OF MINUTES MARCH 2014
   Agreed as a true record.
   
   
7. MATTERS ARISING FROM THE MINUTES
   There were no matters arising not covered elsewhere in the agenda.
    
8. MATTERS ARISING FROM THE ANNUAL PARISH MEETING
   Housing application comments to be included in the minutes – attached.
   School transport - The Parish Council is not aware of any problems at present.
   
   
9. DEVOLVED BUDGET
   The Chairman proposed looking into the possibility of a devolved budget for the Parish council. This would involve increasing the precept to give Parish Council more control over the way money was spent. This is only at the discussion stage, but would give the Parish Council the ability to address problems such as pot holes and safety and security of roads.   The County Council currently gets money for roads from the government and their priorities are A roads.  There is little money left for restoration of rad surfaces.
   The Chairman stated that the choice was between the status quo and additional cost to Parish.  Councillor Lewis suggested outlining general principles and indicating intentions and then gives the village a chance to comment at the budget meeting
    
10. HIGHWAYS AND OPEN AREAS
    A survey of the lane has been carried out by Highways. Give Way signs have been reinstated and white lines will be repainted in July on the Aylesbury Road and green Junctions
    A site meeting has been requested for site meeting for kerbing in Dark lane (ref 458719)
    HGV traffic through village has been reported to Highways and addition signs requested (ref 464089)
    Best kept Village competition application has been submitted.
    It was agreed that the Shop might be asked to change their sign.
    Bus shelter rails need painting.
    Church Lane sign at junction of Shupps lane has been reported.
    Cycle Path to Haddenham: Cllr Heybrook reported that Network Rail not being very co-operative, as they did not see the scheme as being commercially viable. Substrans might help, as potential users could include School Children as well as commuters.
     
11. PLANNING
    The two housing developments on Chilton Road have both been refused by AVDC
    An application has been received for a Loft extension at South Mead Bernard Close
    Front extension at 2 Elm Brook Close, and grain and machinery store at Grove Farm.
    4 Bernard’s Close – approved
     
12. ORDERS FOR PAYMENT AND FINANCIAL MATTERS
    Approval of accounts and appointment of external auditor
    The accounts were approved by the Parish Council and BKR Haines watts re-appointed as internal auditors.

ANY OTHER BUSINESS

• It was noted that grants are available for cycle ways.   
• The attention of the Parish council was drawn to the fact that mending potholes could increase the speed of delivery lorries in the lanes.
• The chairman advised the meeting that he was still pursuing the idea of a library in an old red phone box.
• A letter has been received regarding undergrown overhanging the lanes, which has not been cut.  Highways to be consulted.

DATE AND TIME OF NEXT MEETINGS

21st July 2104, followed by 3rd Monday in Month until Christmas 2014.

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