10 May 2017

Agenda: CPC meeting 15th May 2017 AGM


CHEARSLEY PARISH COUNCIL

NOTICE IS HEREBY GIVEN THAT THE NEXT MEETING OF THE PARISH COUNCIL WILL BE HELD ON:

ANNUAL GENERAL MEETING

Monday 15th May 2017 at 7.30pm in the Village Hall

Councillors are summoned to attend.

AGENDA



Declarations of Interest, in accordance with Sections 30(3) and 235(2) of the Localism Act 2011 Councillors to declare any personal, prejudicial or pecuniary interests pertaining to the Agenda.

Parishioners Question Time will take place after Item 5.

1.     Election of Chairman

2.     Apologies for Absence

3.     Election of Vice Chairman

4.     Declaration of Acceptance of Office by Chairman

5.     Representatives of Committees/Working Groups

6.     Approval of Minutes – Monday 20th March 2017

7.     Matters Arising from previous Minutes

8.     Planning

·         16/03565/APP – 2-4 Winchendon Rd, Chearsley HP18 0DP

Amended plans. Removal of existing dwellings and residential redevelopment to create 5 x 2 bed dwellings and 1 x 3 bed dwelling and 1 x 4bed dwelling and revised access.

Case Officer: Abigail Chapman.  Comment Date: 17th May 2017

9.     Correspondence, any outside Agenda items

10.   Contributions from AVDC and BCC Cllrs

11.   Finance

a.     Orders for Payment

·         BALC membership renewal - £76.69

·         MP Printers - £40.00 (Chearsley AVM leaflet)

b.     Audit 2016/17,

·         To note appointment of Jacqui Porteous, Internal Auditor and deadline of Annual Return as 30th June 2017

·         Approval of accounting statements and annual governance statement.

c.     Finance Report – May 2017 (RP)

d.     Approval of expenditure of Village Hall funds (JL)

e.     Creation of a new bank account to manage Village Hall funds (JL)

f.      To propose a donation to the Village Hall fund under Section 137 (NB)

12.   Reports from Councillors attending meetings and outside organisations

13.   To formally review the Annual Village Meeting

·         To discuss parking at the end of Bernards Close

14.   PC Governance

·         To review Code of Conduct and Standing Orders

·         To approve the Equalities Policy

·         To discuss Financial Regulations and Risk Assessment

15.   Mike Heybrook’s Footpaths Report – to discuss

16.   Nominating an Asset of Community Value – Chearsley Stores

17.   Suggested flag for Chearsley (NB)

18.   Working with other PCs (NB)

19.   Street furniture for Village Green (NB)

20.   Parishioners Question Time – 15 minutes will be set aside to receive representations from members of the public.

21.   Items for Information

22.   Date and Time of Next Meeting in Chearsley Village Hall

·         Monday 19th June at 7.30pm

The Minutes and Agenda of the Parish Council can also be viewed at chearsley.blogspot.co.uk

Helen Spurgeon (Clerk)