DRAFT
MINUTES
CHEARSLEY PARISH COUNCIL
DRAFT MINUTES OF THE MEETING OF THE
PARISH COUNCIL HELD ON MONDAY 17TH JULY 2017 IN THE VILLAGE HALL AT
7.30PM
PRESENT
Councillors: Nic
Brown (NB), John Lewis (JL), Martin Hearmon (MH), Paul Bown (PAB), Julia Witcher (JW),
Michael Edmonds (ME), John Howard (JH), Michael Hawkett
Parish Clerk: Helen
Spurgeon
Responsible Finance
Officer: Robert Parkes (RP)
Parishioners: There were
3 Parishioners
DECLARATIONS OF
INTEREST
PAB declared an
interest in the planning application for River View.
PARISHIONERS
QUESTION TIME
A
parishioner expressed concerns over the hedge by the Cricket Club. This is the
responsibility of the Cricket Club. ACTION: JH to
chase the Cricket Club.
A parishioner
expressed concerns that the public bus service may be reduced as it is not very
well used. There have been staff on the buses checking their usage. NB raised the idea of a community bus
with volunteer drivers for which grants are available. ME suggested diverting a main line bus such as the 280 via the
villages once every couple of hours.
1.
APOLOGIES
There were no
apologies.
2.
APPROVAL OF JUNE
2017 MINUTES
Minutes were agreed as a true record and signed by
Chairman, Nic Brown.
3.
MATTERS ARISING
FROM PREVIOUS MINUTES
•
Trees in Village. ACTION: ME to identify on a map trees the
Parish Council are responsible for by September meeting.
•
Insurance policy
review & asset register. ACTION: NB &
Clerk to review the asset register.
•
War Memorial repair
and conservation. ACTION:
Clerk and JL to arrange to meet in September to complete War Memorials Trust
Grant Application form.
•
Communication. Chearsley PC
Facebook page has now been set up.
•
Defibrillator. An electricity
supply to the bus shelter is needed. ACTION: JL
to follow up with Paul Oliver or appropriate electrical contractor.
•
Creation of a new
bank account to manage Village Hall funds. A sub-account has been opened specifically to
receive stage payment from AVDC.
•
Street furniture
for village green. It was decided to press on with the provision of new litter bins and
railings despite not having the results of the feasibility study. ACTION: JH
to chase the feasibility study report.
•
BCC grass cuts. It was agreed that
the top half of the village is well looked after with regards to grass cutting but
the bottom half is not. It appears that BCC only cut half of what they were
supposed to during the first cut. There is an issue of visibility for vehicles
due to the overgrown verges. The PC need to get BCC to cut the areas they are
supposed to cut and may need to organise an additional cut in between the BCC
cuts. ACTION: PAB to speak to Graham King in detail and to draft a letter
to BCC expressing our concerns.
•
Emergency reception
and rest centres. ACTION: JH to
liaise with Cricket Club regarding the possibility of CCC being added to the
register while the Village Hall is being rebuilt.
•
Mike Heybrook’s
footpath report. ACTION:
JH to email Mike Heybrook to see if it is possible to
get the work done by September.
•
Chearsley flag and
PC logo. To be
completed by September. ACTION: NB to organise an informal meeting
for Councillors to discuss the options.
•
New dog bin at
Stoney Furlong. This has been ordered.
•
Increase for
village mowing. A 10% increase has been agreed.
•
Village event road
signs. These have
been ordered.
•
Hedge on Hicks Path. Ian agreed to
prune the hedge. ACTION: NB to confirm it has been done.
4.
PLANNING
•
17/02210/APP –
River View, Church Lane, Chearsley HP18 0DF
Proposed boundary
wall. A site meeting will take place at 11am on Friday 21st July. ACTION: NB
to respond to AVDC by 21st July.
5.
CORRESPONDENCE
There was no
correspondence outside the Agenda items.
6.
CONTRIBUTIONS FROM
AVDC AND BCC COUNCILLORS
Mike Hawkett
confirmed that he had no objections to the construction of the cattle yard at
Grove Farm.
7.
FINANCE
·
The auditors have raised a number of queries with the Annual Return
which are being dealt with.
·
The VAT refund has been received from HMRC and is now in the bank.
·
Expenditure to date is well within budget but there are a number of
projects which need progressing. The PC need to press on with the bus shelter
works. ACTION: MH to speak to Jon Parry. The invoice from the
feasibility study is yet to be received. No work has been done so far on the
parking bays on Church Lane. ACTION: NB to speak to contractor for
specification/quote.
·
The only item for payment this month is the Clerk’s salary. It was agreed
to fix the Clerk’s salary at a regular level of 20 hours per month. Any
expenses that the Clerk incurs below £50 per month can be sent directly to the
RFO to be reimbursed.
8.
REPORTS FROM
COUNCILLORS ATTENDING MEETINGS AND OUTSIDE ORGANISATIONS
There were none.
9.
LITTER BINS AND
RAILINGS FOR THE VILLAGE GREEN
This was covered
under point 3 above.
10.
CHEARSLEY FLAG AND
PC LOGO
This was covered
under point 3 above.
11.
GRASS CUTTING
This was covered
under point 3 above.
12.
PARISHIONERS
QUESTION TIME
A Parishioner asked
what had happened to the Chearsley signs at the village entrances. They were
removed for the white gates to be repainted. They will be replaced by new signs
but the PC are waiting for the results of the feasibility study which is likely
to recommend more ‘olde worlde’ signs to encourage traffic to slow down as it
enters the village.
13.
ITEMS FOR
INFORMATION
·
Report on dangerous
driving by Ultraframe/Bibby Distribution HGV BP15 OWY. A branch was
snapped off the horse chestnut tree during a dangerous manoeuvre by this lorry.
Photographic evidence was captured. Initially, a poor response was received
from Bibby to the complaint. Later, Bibby agreed to amend the driver’s route to
avoid the village roads. JH has sent
a report of the incident to the police and BCC. JH is still in correspondence with Bibby and is considering asking for
recompense for the damage to the tree. Any further developments will be
reported.
·
Report from
potholes taskforce (PAB/MH/JH). An audit of potholes in the village is being
carried out. Aylesbury and Winchendon Roads have been done with 15 potholes to
report. Other areas are to be audited. The PC is reporting these potholes via
the BCC website.
·
Feasibility study
report. If this
arrives before the next PC meeting, Councillors will meet to review the report.
·
Grove Farm. Complaints have
been received regarding a strong smell and a large number of red kites circling
around the farm looking for dead meat. ACTION: Clerk to contact AVDC environmental
officer to investigate.
·
Final PC meeting in
the Village Hall. From September PC meetings will be held in the Cricket Club. We look
forward to enjoying the new Village Hall in the spring.
·
Unregistered land. There are a number
of areas of unregistered land in the village which the PC are looking at
registering for the use of the community. Councillors agreed for NB to start work on this with Honiballs
legal team.
14.
DATE AND TIME OF
NEXT MEETING in Chearsley Cricket Club
·
Monday 18th September 2017 at 7.30pm
