DRAFT MINUTES
CHEARSLEY PARISH
COUNCIL
DRAFT MINUTES OF
THE MEETING OF THE PARISH COUNCIL HELD ON MONDAY 20TH NOVEMBER 2017
IN THE CRICKET CLUB AT 7.30PM
PRESENT
Councillors: Nic
Brown (NB), John Lewis (JL), Martin Hearmon (MH), Julia Witcher (JW), John Howard (JH), Michael Hawkett
Parish Clerk: Helen
Spurgeon
Responsible
Finance Officer: Robert Parkes (RP)
Parishioners: There were
no Parishioners
DECLARATIONS OF INTEREST
There
were no interests declared.
PARISHIONERS QUESTION TIME
There
were no questions.
1. APOLOGIES
Michael Edmonds (ME), Paul Bown (PAB)
2. APPROVAL OF OCTOBER 2017 MINUTES
Minutes were agreed as a true record and signed by
Chairman, Nic Brown.
3. MATTERS ARISING FROM PREVIOUS MINUTES
•
Stockwell on Church Lane. This is being cleared on 21st
November. ACTION: NB to ask Derek Allen to write a formal proposal of the
work required which can then be circulated to the PC. ACTION: JH
to look into the availability of grants in more detail, particularly
from a heritage angle. This work will need to be built into the budget for next
year.
•
Hedge
by the Cricket Club. To be cut back by the Cricket Club next
spring.
•
Mike Heybrook’s footpath
report. Mike
Heybrook’s view is that the gates do not need replacing but the damage needs
repairing.
•
Chearsley flag and PC logo. ACTION: JH to circulate the new PC logo. The flag has been put on hold.
•
New dog bin at Stoney Furlong. This has been installed.
•
Grit bins. These are to be repaired by
Bucks Landscapes and a new one to be located by Stoney Furlong. ACTION: NB
to chase.
•
Bus shelter works. The windows are awaiting
installation.
•
Grove Farm. ACTION: MH to co-ordinate a response to AVDC regarding the bad smell.
•
War Memorial repair and
conservation. The
Church had no further information regarding the ownership of the war memorial. ACTION:
JL to produce requirement statement
for contractors to quote against. Advice from other parishes, such as
Shabbington and Thame, who have completed similar projects needs to be sought.
•
2018/19 budget setting meeting has been arranged for 28th
November.
•
VALP. This was voted to go through at
the district council meeting.
•
PC Governance. Financial Guidelines have now
been approved by the PC. ACTION: RP to produce Risk Assessment
document.
•
Church Lane parking bays. To be discussed at the budget
setting meeting.
•
Chearsley map. With thanks to the WI, the map
has now been updated.
4. PLANNING
·
17/03808/APP – Woodbine
Cottage, Church Lane, Chearsley HP18 0DH
ACTION:
Clerk to submit no objections to AVDC.
·
17/04009/APP – Farthings
Cottage, Watts Green, Chearsley HP18 0DD
ACTION:
Clerk to submit no objections to AVDC.
5. CORRESPONDENCE
There was no
correspondence outside the Agenda items.
6. CONTRIBUTIONS FROM AVDC AND BCC COUNCILLORS
Mike Hawkett
informed the meeting that the proposed Wainwrights development in Long Crendon
would be going to planning committee.
7. FINANCE
·
The monthly finance report has been circulated to Councillors.
·
Orders for Payment
·
South Bucks Tree Surgeons, as authorised at the October meeting.
·
Premier Windows £132.43 for work to the bus shelters.
·
Parish mowing £1360
·
BALC membership renewal £67
·
It was agreed to appoint Jacqui Porteous as the Internal Auditor for
next year.
8. REPORTS FROM COUNCILLORS ATTENDING MEETINGS AND OUTSIDE ORGANISATIONS
There were none.
9. DEVOLUTION OF GRASS CUTTING
To be discussed at
the next meeting.
10. TREES
Councillors agreed
to proceed with the tree work around the village as quoted for by 4 Seasons. A
discussion took place regarding a tree on School Lane opposite Old House. The
residents of Old House are having issues getting the property insured because
of the size and fragility of the tree. Councillors agreed to get a professional
view on the condition of the tree, remove the ivy from the tree but to leave
the scrub.
ACTION: ME to identify on a map trees the Parish Council are
responsible for.
11. TRAFFIC CALMING – PROGRAMME OF WORKS
The estimated
budget for phase 1 is £20,000 including approximately £5,000 of LAF funding.
Phase 1 includes work to the village gateways with new village signs and dragons’
teeth to make it clear that you are entering a village. The white lines and
studs in the middle of the main road within the village will be removed.
Redundant signage will be removed and some more traditional ‘Fingerposts’ will
be used. Phase 2 will be discussed at the budget setting meeting.
12. MADGES FARM DEVELOPMENT – TRAFFIC MANAGEMENT SCHEME
It came to the
attention of the PC that the construction plans for the development at Madges
Farm in Long Crendon included a Traffic Management Plan redirecting deliveries
to the site from the A418 through Chearsley rather than Long Crendon. Chearsley
PC were not consulted about this. Following correspondence with AVDC and BCC,
deliveries will now go via the A418 and B4011. ACTION: JH to contact Long Crendon PC to
have an informal discussion.
13. LAF FUNDING APPLICATIONS
This year’s LAF
funding is still to be claimed. It will be taken off the total bill from BCC.
The PC are still awaiting the bill for the feasibility study.
14. DEFIBRILLATOR
JL spoke
to Cuddington PC; they used the British Heart Foundation who funded their
defibrillator several years ago. Thame and Haddenham both used Well Medical at
a fair price and have a lockable cabinet. Cuddington do not have a locking
cabinet as they feel it is easier without a code and the area is safe. JL recommends a lockable cabinet with
the code on the front, then the cabinet can be locked if there is any trouble.
The price is £1639 including VAT which can be reclaimed. The PC has funds set
aside of £1400 to pay for the unit and will fund the installation. ACTION: NB
to check with Cuddington the insurance for an unlocked cabinet.
Councillors agreed to purchase and install the defibrillator then organise
training for first responders.
15. PARISHIONERS QUESTION TIME
There were no
questions.
16. ITEMS FOR INFORMATION
·
Bus Stop. ACTION: JH to
look at the installation of a noticeboard inside the bus shelter to display
children’s art work.
·
Xmas tree. New lights have been purchased.
The tree will arrive the last week in November with the official lighting up on
8th December at 6.45pm.
·
Shed break-ins. There have been a number of
shed break-ins in the village.
17. DATE AND TIME OF NEXT MEETING
·
Councillors suggested that it may not be necessary to have a December
meeting. There is a budget setting meeting on 28th November. The
results of this will be circulated and Councillors can then decide if a meeting
is needed on 11th December to ratify the budget.
