DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL
HELD ON MONDAY MAY 16TH 2011 IN THE VILLAGE HALL AT 8.00 .PM.
1. PRESENT
Cllrs Brown, Edmonds, Heybrook, Hytten, Lewis, Mrs Lazaruk, Mrs Towell, 5 members of the public, Parish Clerk,
2. APOLOGIES
District Cllr Hawkett, Mrs Marion Grapes.
3. ELECTION OF CHAIRMAN
There were 6 nominations for Cllr Nic Brown, who accepted and was elected. Cllr Leif Hytten was nominated as vice Chairman and elected.
4. ELECTION OF VICE CHAIRMAN
Cllr Leif Hytten was nominated as vice Chairman and elected.
Declarations of acceptance of office were signed by new councillors and officers.
5. APPOINTMENT OF RESPONSIBLE FINANCIAL OFFICER.
The Clerk agreed to continue.
6. APPROVAL OF MINUTES MARCH 2011
Agreed as a true record
7. MATTERS ARISING FROM THE MINUTES
Royal Wedding Souvenir Mugs had been distributed to the village Children
Waste recycling plant on Long Crendon industrial estate has been turned down but the applicants are considering an appeal.
There is a road show explaining HS2 train plans at Waddesdon on Saturday 20th May. Next agenda.
8. PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM
It was noted that there had been complaints about the picnic table by the war memorial – this will be moved
The matter of installing an electricity point on the Green had been discussed but was too expensive in the current climate.
A complaint has been received about the yellow letters at the bottom of Evan’s Close. These will be repainted.
Complaints have been received about late or non existent postal deliveries. The postman’s route has changed and he does not always manage to get round the village before the end of his shift. Parish council will complain to Post Office.
Peter Grimsdell who had agreed to look after footpaths has not yet received information pack. After some discussion it was agreed that the Map produced by Ted Hooton would be revised.
Hicks Path needs trimming. The Chairman will approach property owners.
Complaints have been received about heavy lorries moving earth from High Bank in Dark Lane.
It was requested that agenda items be submitted a week before meeting, and that extra minutes and agenda be provided at the meeting. It was agreed that the 15 minute restriction on time was too rigid.
9. RISK ASSESSMENT
Next agenda.
10. APPOINTMENT OF REPRESENTATIVES TO COMMITTEES AND CONSULTATIVE GROUPS
LAF - Mrs Claire Sampson, Mrs Marion Grapes and Leif Hytten
Footpaths – Mr Peter Grimsdell
Village Hall and Parochial Church Council– Mrs Julia Witcher
Village Trust – Mrs Claire Lazaruk
Cricket Club - Adam Lazaruk.
11. PLANNNING APPLICATIONS
It was agreed that the procedure for site meetings should be clearer. After looking at the site the Parish council would discuss the application at the next meeting.
There was no objection to the Porch repairs at Inshalla, Aylesbury rd
12. HIGHWAYS AND OPEN AREAS
The Parish Council has entered the best kept Village competition. A litter pick has been arranged for Sunday June 5th at 12.00 meeting outside the Bell Inn.
Cllr Heybrook suggested wild flowers in the verges and will look into possibilities. The Parish council has received an offer to plant spring bulbs, for which they were very grateful but felt wild flowers would be more appropriate. Cllr Heybrook also suggested and Gardening Club.
The offending salt bin in School Lane will be moved.
The matter of dog bins was raised again as there is still a problem with dog mess.
It was agreed that the footpath across the Green would be removed
Trees outside the pub need, at the least, pollarding. Advice to be sought. September agenda.
13. ORDERS FOR PAYMENT AND FINANCIAL MATTERS
14. SUMMARY AND SUSPENSION OF STANDING ORDERS
It was agreed that a summary discussion at the end of the meeting would be useful
15. DATE AND TIMES OF NEXT MEETINGS
Monday June 13th 2011
Monday July 11th 2011
Meeting closed 9.50 pm
