DRAFT MINUTES
CHEARSLEY PARISH
COUNCIL
DRAFT MINUTES OF THE
MEETING OF THE PARISH COUNCIL HELD ON MONDAY 16th JANUARY 2017 IN THE VILLAGE
HALL AT 7.30PM
PRESENT
Councillors: Nic
Brown (NB), John Lewis (JL), Paul Bown (PAB), Julia Witcher (JW)
Parish Clerk: Helen
Spurgeon
Responsible
Finance Officer: Robert Parkes (RP)
Parishioners: There
were 2 Parishioners
DECLARATIONS OF
INTEREST
There were no interests declared.
PARISHIONERS
QUESTION TIME
There were no questions.
1. APOLOGIES
Michael Edmonds (ME), John Howard (JH), Michael
Heybrook (MH).
2. APPROVAL OF DECEMBER 2016 MINUTES
Minutes were agreed as a true record and signed by Chairman, Nic Brown.
3. MATTERS ARISING FROM PREVIOUS MINUTES
·
Provision
of Welcome to Chearsley signs. NB is awaiting the artwork. ACTION: NB
to present cost and options of sign wording at next meeting.
·
Bank
Mandate forms. ACTION: JL to submit forms to bank.
·
Kerbing
and Verges. JL is now leading this project.
·
Feasibility
study for traffic calming measures. JH is still waiting for a proposal from
Bucks CC to carry out the study in April – indicative cost £3k. ACTION: JH to obtain final quote.
·
Trees in
Village. There is no list of public owned trees in Chearsley. ACTION: ME
to identify on a map trees the Parish Council are responsible for.
·
Grass
Cutting. Bucks CC will issue the grass cutting schedule on their website in
the spring listing the dates of the 2017 cuts.
·
War
Memorial repair and conservation. Grants pre-application form has been
submitted. The War Memorials Trust aims to respond within ten weeks.
·
Defibrillator.
Councillors are keen to get a defibrillator into the village as soon as
possible. ACTION: NB to chase BT to remove the old phone box. PB to chase grant for defibrillator.
Discussions took place over whether the defibrillator should be housed in the
bus shelter if locating it in a new red phone box was going to delay its
installation. ACTION: NB to contact Paul Oliver regarding provision of
electricity to the bus shelter and Village Green.
·
Signage for
Village Green. The ‘No Parking’ signs have been put up. ACTION: Clerk to contact Margaret Morbey to ask for a note in the Chearsley News
requesting people respect the no parking signs around the Green and park safely
in the lanes to allow emergency vehicle access.
·
Flagpole.
A discussion took place regarding what flag should be flying on the flagpole
and when. It was decided to fly the Union Jack on the 20 designated days for
Union Flag flying and the St George cross on its designated days. It was
decided to have a village flag flying the rest of the time. A competition will
be held to design a Chearsley flag. Entries can be submitted to the village
shop or via email to the Clerk, closing date 19th March. The winner
will receive an award and have their flag flying. ACTION: NB to contact Jay at village shop
to ensure he is happy to receive competition entries. ACTION: Clerk to produce competition poster for noticeboard and
village website. At present, there will only be a flag flying on the
designated days.
4. COUNCILLOR MICHAEL HEYBROOK’S
RESIGNATION
NB
formally accepted MH’s resignation. ACTION: Clerk to email MH to confirm
acceptance and ask if he is willing to continue as Footpaths Officer. Clerk to ascertain if there is a formal
process we should adopt when a Councillor resigns. Clerk to publicise the vacancy via a note on the village
noticeboard and ask Margaret Morbey to promote via website.
5. PLANNING
Two new planning applications were received
prior to the meeting:
·
17/00043/ALB
– Farthing Cottage, Watts Green, Chearsley HP18 0DD
Widen and refurbish existing box dormer on rear wing left roof slope,
general maintenance of rainwater goods & render and removal of redundant
cold water tank and housing.
ACTION: CLERK to return NO OBJECTIONS to AVDC.
·
17/00096/ACL – Cavenings, School Lane, Chearsley HP18 0BT
Insertion of additional window to front elevation to serve en-suite
shower room.
ACTION: CLERK to return NO OBJECTIONS to AVDC.
6. CORRESPONDENCE
There was no correspondence outside the
Agenda items.
7. CONTRIBUTIONS FROM AVDC AND BCC
COUNCILLORS
There were no AVDC or BCC councillors
present. Margaret Aston (BCC) and Michael Hawkett (AVDC) were both emailed last
year and invited to attend meetings but no response was received to the email. ACTION: Clerk to email both again to invite to attend future meetings.
8. FINANCE
·
Budget
for 2017/18 was formally approved by the Councillors. ACTION: Clerk to put the budget finance
report on website (chearsley.blogspot.co.uk) so that it is available for all to
read.
·
It was noted that the External Auditor from 2017/18-2021/22 will be PKF Littlejohn.
9. REPORTS FROM COUNCILLORS ATTENDING
MEETINGS AND OUTSIDE ORGANISATIONS
There were none over the Christmas period.
10. 2017 MEETING DATES
It was agreed that meetings would continue
to be held on the 3rd Monday of the month at 7.30pm in the Village
Hall. 2017 dates were agreed as:
20th Feb, 20th March,
24th April, 15th May(AGM), 19th June, 17th
July, 21st August, 18th Sept, 16th Oct, 20th
Nov, 11th Dec. ACTION: Clerk to confirm dates with Ruth
Holland.
11. VILLAGE NOTICEBOARD
·
The door is swollen with the damp weather and is
jammed. The door panel needs sanding down, treating and securing with a
padlock. ACTION: NB to arrange.
·
Replacement of the railings by the bus shelter
was discussed. ACTION: PB to progress new railings and speak to Jon Parry.
·
The Parish Council received an email from
Florence Nightingale Hospice Charity asking if they could use our noticeboard
to display some of their posters advertising upcoming fundraising events. It
was agreed that the charity may use the public section of the noticeboard to
post small notices which are to be removed once they are out of date. ACTION : Clerk to respond to email.
12. BOLLARDS AROUND THE VILLAGE GREEN
Further investigation into the various
options is required. ACTION: NB to research options for bollards.
13. PLAY AROUND THE PARISHES 2017
Councillors decided not to book a session
due to the high cost of £340 for a 2 hour session.
14. PC GOVERNANCE
Code of Conduct, Standing Orders and
purchasing guidelines to be discussed at the next meeting. ACTION: Clerk to agenda for next meeting.
15. PARISHIONERS QUESTION TIME
There were no questions.
16. ITEMS FOR INFORMATION
JH will be
attending the Buckinghamshire Freight Strategy – Initial Workshop on 13th
February 2017.
17. DATE AND TIME OF NEXT MEETING in
Chearsley Village Hall
·
Monday 20th February 2017 at 7.30pm
