DRAFT MINUTES
CHEARSLEY PARISH COUNCIL
DRAFT MINUTES OF THE MEETING OF THE PARISH
COUNCIL HELD ON MONDAY 18TH SEPTEMBER 2017 IN THE CRICKET CLUB AT
7.30PM
PRESENT
Councillors: Nic Brown (NB), John Lewis (JL), Paul Bown (PAB),
John Howard (JH)
Parish Clerk: Helen Spurgeon
Parishioners: There were 3 Parishioners
DECLARATIONS OF INTEREST
NB declared an interest in the planning application for Donnalea.
PARISHIONERS QUESTION TIME
There were no
questions.
1. APOLOGIES
Martin Hearmon (MH), Julia Witcher (JW), Michael Edmonds (ME), Michael Hawkett, Robert Parkes.
2. APPROVAL
OF JULY 2017 MINUTES
Minutes were agreed as a true record and signed by
Chairman, Nic Brown.
3. MATTERS
ARISING FROM PREVIOUS MINUTES
•
Hedge by
the Cricket Club needs cutting back. ACTION: JH to ensure this is done by the
Cricket Club.
•
Trees in Village. ACTION: ME to identify on a map trees the Parish Council are
responsible for. ACTION: Clerk to
request ME sends out map ASAP.
•
Insurance policy review & asset
register. We are now in
possession of the asset register. ACTION: Clerk to contact insurance provider to
confirm the insurance is up to date.
•
BCC grass cuts. PAB raised concerns to BCC over several phone
calls that the grass verges are not being cut yet we are paying for this
service. ACTION: PAB to write official letter of complaint to BCC. The
Parish Council is responsible for common ground in the parish boundary of which
there is only one piece at the bottom of the village. The PC agreed to look
into the devolution of grass cutting following a response from BCC to our
letter of complaint. ACTION: Clerk to contact Venetia Davies and
BCC to gather information regarding devolution. ACTION: Clerk to agenda
devolution for November meeting.
•
Emergency reception and rest centres. The Cricket Club is not on the register
due to legal complexities.
•
Mike Heybrook’s footpath report. ACTION: JH to
email Mike Heybrook to see if it is possible to get the work done.
•
Chearsley flag and PC logo. ACTION: NB
to organise an informal meeting for Councillors to discuss the options.
•
New dog bin at Stoney Furlong. Due to be installed the last week of
September.
•
Grit bins. These are to be refurbished by Bucks
Landscapes. Councillors agreed to the provision of a new grit bin in the
vicinity of Stoney Furlong. ACTION: NB to order new grit bin.
•
Hedge on Hicks Path. This has been pruned.
•
Bus shelter works. Neil Warburton is putting plans together.
•
Parking bays on Church Lane. ACTION: NB to
speak to contractor for specification/quote.
•
Grove Farm. The Clerk has contacted Environmental
Health at AVDC regarding complaints of a bad smell. Further information was
requested. ACTION: Clerk to email this information to AVDC.
4. PLANNING
·
16/03565/APP – 2-4 Winchendon Road
The PC opposed the application
with Councillors JW, PAB, ME and MH opposing the
application and Councillors JH, JL and NB supporting the application.
·
17/03067/APP – Donnalea, Aylesbury Road,
Chearsley HP18 0BS
A site meeting took place on 14th
September. The PC opposed the application due to an overdevelopment of the site
and inadequate parking provision.
·
17/03246/APP – Chearsley Barn, Chilton
Road, Chearsley
ACTION: Clerk to
submit no objections to AVDC.
5. CORRESPONDENCE
An email was received from a Parishioner regarding a tree near
Orchard Close, Shupps Lane that needs pruning. ACTION: Clerk to email Dave Smith at TfB to
chase up the work and suggest Parishioner does the same.
6. CONTRIBUTIONS
FROM AVDC AND BCC COUNCILLORS
There were no AVDC or BCC
councillors present.
7. FINANCE
·
The
auditors have raised a couple of queries with the Annual Return. The annual
return was approved by the Parish Council at the meeting held on 15/05/17.
There is a query with the figures in section 2. ACTION: RP to resolve query and return
documents to Mazars.
·
The
monthly finance report has been circulated to Councillors. Going forward
Councillors would like to see expenditure and balance on the monthly finance
report. This could then be reported in the minutes each month. ACTION: RP to add expenditure and balance to the monthly finance report.
8. REPORTS
FROM COUNCILLORS ATTENDING MEETINGS AND OUTSIDE ORGANISATIONS
Councillors JH and MH attended the TfB Stakeholder Conference on 12/09/17. The main purpose
of the conference was for TfB to update Parish Councils on some of the important
strands of their work: potholes, gullies, grass, street lighting and winter. There
was a workshop which illustrated the challenges TfB face in putting together
their annual programme of works against a background of scarce and declining
resources. JH has circulated an email
to councillors with more detailed information.
9. TfB
FEASIBILITY STUDY
The initial report has been
received but it does not include costings which are due later this week. The
report suggests creating an ‘olde worlde’ environment as you enter the village
to encourage traffic to slow down. Suggestions include enhanced gateway
features, looking at traffic signs and narrowing of the carriageway by the bus
stops. A softly, softly approach is recommended to slow traffic rather than
flashing signs. Councillors will meet next week to review the report. It was
suggested the report is shared with the village by means of a presentation.
10. APPLICATION
FOR LAF FUNDING
The PC needs to provide the
detail to support the £5k of existing funding that has been ring fenced for
traffic calming measures in Chearsley. The PC will put in an application for
2018/19 funding towards the later phase of traffic calming. JH and JL will attend the next LAF meeting on 21/09/17.
11. LAF
SPEED SENTINEL
MH attended the
training session. He will put together a plan for when Chearsley have the
equipment over the next 6 months.
12. UPDATE
ON DEFIBRILLATOR
It has been agreed to install
a defibrillator in the car park of The Bell pub. The brewery have agreed that
it can go on the wall on the right as you enter the car park. This makes
installation easier as there is already an electricity supply here. JL has been gathering quotes. The
company who Haddenham used have quoted £900 for the unit, £300 for the cabinet
and £300 for 10 years support. ACTION: JL to check who Cuddington used.
There is £1500 of village fete funds to put towards the purchase. There will
also be an installation cost. The PC will fund any shortfall.
13. UPDATE
ON HORSE CHESTNUT TREE
The work on the tree is booked
in with South Bucks Tree Surgeons at a cost of £1176.
14. PARISHIONERS
QUESTION TIME
With reference to the planning
application for Donnalea, a Parishioner asked how much notice does AVDC take of
PC objections on planning matters. The decision will be based on planning
policies but the PC view is taken into account. If the PC objects then the
application has to go to the planning committee. Notification should be given
of the date of the planning committee meeting. Parishioners have the right to
speak at this meeting if they have objected.
Two Parishioners expressed
concerns over privacy as the application at Donnalea is for 2 storey buildings
to replace a bungalow. Concerns were also expressed over the number of
residents that could in future be living on the plot of a 2-bed bungalow.
15. ITEMS
FOR INFORMATION
·
Vale of Aylesbury Local Plan - Parishes Seminar on 4th October
2017. JL & JW to attend.
·
War Memorial repair and conservation. JL and the Clerk have almost completed the War Memorials Trust Grant
Application form. They are trying to ascertain who owns the memorial which sits
on unregistered land, the Councillors had no further information. ACTION: Clerk to email Fenella Tillier to see if she knows. A minimum of 3
quotes for the work now need to be obtained.
The PC need to apply for a
road closure for Remembrance Sunday from 10.45 to 11.30am on Winchendon Road
between the memorial and the horse chestnut tree. ACTION: Clerk to email Sue Jones and Dave
Smith to request closure.
·
Training. PB asked the Clerk to look into what training is available on analysing planning
applications. ACTION: Clerk to report back at next meeting.
16. DATE
AND TIME OF NEXT MEETING in
Chearsley Cricket Club
·
Monday
16th October 2017 at 7.30pm
