Meeting: June 28th 2010

NOTICE IS HEREBY GIVEN THAT THE NEXT MEETING OF THE PARISH COUNCIL WILL BE HELD ON MONDAY JUNE 28TH 2010 IN THE VILLAGE HALL AT 7.30pm

AGENDA

ELECTION OF VICE CHAIRMAN
Declaration of acceptance of office

APOLOGIES FOR ABSENCE

PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM

APPROVAL OF MINUTES MAY 21st 2010

MATTERS ARISING FROM THE MINUTES

PLANNNING APPLICATIONS 
The Long House-  demolition of rear porch and store, erection of rear glass link and garden room,  garden terraces

HIGHWAYS AND OPEN AREAS

ORDERS FOR PAYMENT AND FINANCIAL MATTERS

ANY OTHER BUSINESS

DATE AND TIME OF NEXT MEETINGS

Minutes: May 21st 2010

CHEARSLEY PARISH COUNCIL

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL
HELD ON MONDAY MAY 21ST 2010

IN THE VILLAGE HALL  AT 7.30 P.M.

1. PRESENT
Cllrs Brown, Mrs Dormer, Miss Gibson, Hytten, Mrs Towell, 3 members of the public, Parish Clerk, 
   
2. APOLOGIES
Cllr Mrs Timberlake,  Cllr Edmonds, District Councillor Smith.

3. ELECTION OF CHAIRMAN
Cllr Hytten proposed Cllr Brown, Cllr Mrs Timberlake  seconded. All agreed.
Declaration of acceptance of office was signed

4. ELECTION OF VICE CHAIRMAN
Deferred to next meeting

5. PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM

The potholes will be repaired in the next few days.

The dog fouling information in the newsletter was very helpful. Dog bins are being considered. The nudist who had been seen on the Chilton road has been apprehended. 

There have been complaints  about cricket balls going over into gardens.  

Speeding signs had to be taken down on the instructions of Highways .Cllr Hytten is meeting with John Bercow MP this week to raise the matter.

6. APPROVAL OF MINUTES MARCH 2010
Agreed as a true record

7. MATTERS ARISING FROM THE MINUTES
Grit bins to be replaced.  It was agreed that £600.00 should be drawn down from reserves to fund this

8. RISK ASSESSMENT
Review of Insurance Policy- the insurers to be asked to come out for  a site visit.
Fidelity Insurance - agreed
Asset Register - agreed

9. APPOINTMENT OF REPRESENTATIVES TO COMMITTEES AND CONSULTATIVE GROUPS
Stockwell Consultative Group- Cllr Mrs Timberlake
Village Hall Management Committee – Cllr Mrs Dormer.

10. RESPONSIBLE FINANCIAL OFFICER
Parish Clerk

11. LANES AND HIGHWAYS
 
12. PLANNING

13. ORDERS FOR PAYMENT AND FINANCIAL MATTERS

14. SUMMARY AND SUSPENSION OF STANDING ORDERS

It was noted that the "Nottingham Knockers" were back ,  and a Y-registered Capri had been seen speeding in the area

15.    DATE AND TIMES OF NEXT MEETINGS

Monday June 4th 2010
Monday June 28th 2010
Monday 29th July 2010

Minutes: March 1st 2010

CHEARSLEY PARISH COUNCIL

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL
HELD ON MONDAY MARCH 1ST 2010 IN THE VILLAGE HALL

1. PRESENT
Cllr Brown, Hytten, Mrs Dormer, Edmonds, Miss Gibson, Mrs Timberlake, Mrs Towell
8 members of the public, Parish Clerk.
   
2. APOLOGIES
Cllr Miss Gibson. District Cllr Smith. 

3. PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM

The matter of the development of the garden to the rear of the Old House in School Lane was raised by owners of adjoining properties in Old Plough Close. This will have a significant impact on these properties and there was concern about the access on Aylesbury Road.  A site meeting was arranged for Saturday 6th March.

A complaint has been received about dogs being walked on the Millennium Recreation ground.   A member of the public pointed out that there was no suitable place for people to exercise their dogs when they also had a buggy and small children.  The Chairman agreed to look into the matter.

4. APPROVAL OF MINUTES 25th JANUARY 2010
Agreed as a true record.

5. MATTERS ARISING FROM THE MINUTES

Lanes and Highways.

It was noted that the conditions of the roads going into village was still unsatisfactory. The Bridge at Cuddington was particularly dangerous.

Cllr Edmonds advised the meeting that action was being taken.

6. PLANNING
See adjournment.

7. ORDERS FOR PAYMENT AND FINANCIAL MATTERS

8. PUBLIC SESSION (SUSPENSION OF STANDING ORDERS
Road conditions were again raised.  There are inadequate signs at the Cuddington Bridge site, and temporary repairs are not strong enough. Councillor Edmonds assured the meeting that matters were in hand. It was also noted that drains and ditches needed clearing.

Speeding in the village is still a problem.  The Parish Council would consider requesting the loan of the Speed Activated Device again. The police are monitoring the situation. Cllr Edmonds advised the meeting that the speed limit review was in process for this area.

The litter pick was a success and it was agreed it should take place every three months.

The matter of dog fouling was raised again.

9. DATE AND TIMES OF NEXT MEETINGS

April 17th 2010 – Annual Parish Meeting
May 10th 2010 – Annual General Meeting

AGM - revised date

Please note  - the date of the next meeting of the Parish Council will be the 24th May, and not the 17th May as previously advertised.

Annual General Meeting: Monday 24th May 2010

NOTICE IS HEREBY GIVEN THAT THE NEXT MEETING OF THE PARISH COUNCIL WILL BE HELD ON MONDAY MAY 24th 2010 IN THE VILLAGE HALL AT 7.30pm

AGENDA

ELECTION OF CHAIRMAN
Declaration of acceptance of office

ELECTION OF VICE CHAIRMAN
Declaration of acceptance of office

APPOINTMENT OF RESPONSIBLE FINANCIAL OFFICER

APOLOGIES FOR ABSENCE

PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM

APPROVAL OF MINUTES MARCH  2010

MATTERS ARISING FROM THE MINUTES

MATTERS ARISING FROM THE ANNUAL GENERAL MEETING 

RISK ASSESSMENT
Review of Insurance Policy
Fidelity Insurance
Asset Register

APPOINTMENT OF REPRESENTATIVES TO COMMITTEES AND CONSULTATIVE GROUPS
Stockwell Consultative Group
Village Hall Management Committee

PLANNNING APPLICATIONS 

HIGHWAYS AND OPEN AREAS

ORDERS FOR PAYMENT AND FINANCIAL MATTERS Appointment Of Auditors and approval of 2009/2010 accounts

ANY OTHER BUSINESS

DATE AND TIME OF NEXT MEETINGS

Minutes: April 20th 2009

DRAFT MINUTES OF THE ANNUAL PARISH COUNCIL MEETING
HELD IN CHEARSLEY VILLAGE HALL
MONDAY APRIL 20TH 2009 AT 7.30 P.M.

PRESENT:    
Councillors Brown, Mrs Dormer, Miss Gibson, Mrs Timberlake, Mrs Towell,  14  members of the public, Parish Clerk

CHAIRMAN’S WELCOME

APOLOGIES:
District Councillors Edmonds and Smith, Mr J Daish, Village Trust, Police Representative

MINUTES OF PARISH MEETING OF APRIL 19th 2008
These were approved as a true record, after being amended to show Councillor Brown attended.

CHAIRMAN’S REPORT

The Chairman thanked those present for attending.  He reported that it had been a quiet year for the Parish Council. 

Meetings are held monthly, on the first Monday of the month with the exception of August.  Each meeting begins with a public session.

Kerbing.
The Parish council was very pleased to get funding from Bucks CC for kerbing. The Chairman proposed thanks to County Cllr Edmonds for his support and to Mr John Daish who drew up the original

There are plans in hand to repair and renovate the path across the Green.  The Parish council is looking into the possibility of replacing the grey phone box with a traditional red one.  They have also discussed the possibility of a web camera on the Green.

A Christmas tree on the Green has also been discussed. After the initial outlay on lights etc, the annual cost would be minimal.

The Millennium recreation ground has been levelled and will be cut regularly.  Mrs Scholefield suggested a bench in the gazebo.

The litter bins by the shop and bus stop are not being emptied- this has been reported.

The Chairman stressed that the aim of the Parish council was to improve the village. Plans.  Village issues are discussed, and the Parish Council had monitored planning applications over the year, none of which had been contentious.  Precept had been reduced by drawing down on reserves from previous year. Footpaths and greens are maintained.  The Parish Council organises a litter pick twice a year and the Chairman thanks the volunteers who had helped.  The police had been in the village several times to monitor speeding at the request of the Parish Council.

Other Matters would be covered further on in the Agenda.

DISTRICT COUNCILLORS’ REPORT
Councillor Edmonds sent apologies


COUNTY COUNCILLOR’S REPORT
Councillor Edmonds sent apologies

POLICE REPORT
Apologies

FINANCIAL REPORT

VILLAGE SHOP
The tea rooms are very busy, but the shop needs more support

STOCKWELL PROJECT
Mrs Timberlake reported that grants had been applied for and Vale Volunteers were coming in October to clear the pond, and help manage the vegetation round the pond and ditch

NEIGHBOURHOOD WATCH
Apologies were received from John Daish.  Chearsley has been quiet from crime point of view.

CRICKET CLUB REPORT
The cricket club had a successful year, and the new season had just started.

SPEEDING MEASURES
The police have been in the village several times with speed guns. 

VILLAGE CAR SERVICE
The Village Car Service reported 53 requests for transport from 11 members of the community. Drivers were thanked.  Volunteers are always welcome. The Chairman proposed a vote of thanks to Jock Scholefield.

CHEARSLEY VILLAGE TRUST
Mrs Whiffen sent apologies on behalf of the Trust, and sent a report that £ 835.00 had been allocated to 10 organisations with links to the village.  The main source of income was the Fete, which takes place on alternate years.

VILLAGE HALL REPORT
The Hall is solvent.  A willow structure has been constructed outside and the car park has been painted by CHUF with games.  The next plan is to update the kitchen.  Health and Safety have identified various areas needing improvement.  The hall is booked almost every night and is in continual use by the playgroup.

Priorities and a schedule of work were being drawn up, and comments were requested. 

It was suggested that the Hall be redecorated and that new curtains were needed.

ANY OTHER BUSINESS

Condition of Roads - Cllr Edmonds had sent a message that the pot hole on the way to Cuddington would be repaired in the next few days.

Cllr Mrs Dormer reported that the heating in the Hall was insufficient and needed looking at.

The Chairman thanked those attending the meeting and to the Parish councillors for their work.

The Meeting closed 8.45.