Minutes: October 15th 2012

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL

HELD ON MONDAY OCTOBER 15TH 2012 IN THE VILLAGE HALL AT 7.30 .PM.

PRESENT
Councillors Edmonds, Lewis, Hytten, 3 members of the public, Parish Clerk,

APOLOGIES
Cllrs Brown, Mrs Lazaruk, Mrs Towell

PUBLIC SESSION (SUSPENSION OF STANDING ORDERS)

• Pot holes in Dark Lane.
• Various building works in Dark Lane have caused serious damage to the road surface. Large lorries are being used to deliver construction materials and scaffolding. Villagers have been asked to request small delivery lorries. Various suggestions have been put forward, and there is an ‘Unsuitable for Heavy Lorries’ sign, which appears to be ineffectual. Councillors will look at the damage.
• Light at Church Piece. It was reported that there are no strong feelings either way from the inhabitants of the cu-de-sac. It was proposed that no further action be taken to get the light repaired, subject to written confirmation from those concerned. A formal objection to having the light replaced was then received from Mrs C Henry.
• 4 Bernard’s Close – The Parish Council were thanked for their comments regarding the proposed extension.

1. APPROVAL OF MINUTES SETPEMBER 2012
   Proposed Cllr Edmonds seconded Cllr Hytten. Agreed as a true record.
    
2. MATTERS ARISING FROM THE MINUTES
   Red Telephone Box. Chairman’s personal action.
    
3. PLANNNING APPLICATIONS
   8 Church Lane – passed
   Grove Farm - improvements to access needed, together with speed restrictions. The road signs are temporary and have been blown away in bad weather. This has been reported
    
4. VILLAGE PLAN
   There is an open meeting on the 17th October to discuss consultation document at the cricket Club - 7.45 for 8.00 pm
    
5. REMEMBRANCE SUNDAY
   Service of remembrance to take place at 10.45 on the 11th November. The wreath will be ordered.
    
6. HIGHWAYS AND OPEN AREAS
   Jubilee Oak Tree- this will be planted on the Green on Advent Sunday. It was suggested that a memory capsule be put underneath it
    
7. FINANCIAL MATTERS
    
8. CORRESPONDENCE
   Thames Valley NHS Trust – Determination of rurality
   Community engagement – Bucks CC
   Super Fast Broadband
   Community Impact Bucks – rural dual fuel
   Rural services Network
   Thames Valley police Newsletter
   Closing of Wycombe General A&E
   Bucks County Council Budget and strategic Plan
   The Bucks Home Choice Allocation Policy 26th October from 3.30pm to 6pm at the Diamond Room, AVDC Offices, The Gateway, Gatehouse Road. Aylesbury, HP19 8FF.

SUMMARY AND SUSPENSION OF STANDING ORDERS

• Grove Farm - The building is a storage area for fodder. There are animals on site but no stockman.
• Jubilee Oak Tree. This will be planted on advent Sunday 2nd December at 1.00 p.m. Cllr Heybrook will prepare hole for planting.
• It was noted that Dinton were looking into the development of a community wind farm, and Cllr Heybrook suggested looking into the viability for Chearsley.

DATES AND TIMES OF NEXT MEETINGS
December 10th Budget meeting.
Meeting Closed 9.05 pm

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Minutes: September 17th 2012

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL

HELD ON MONDAY SEPTEMBER 17TH 2012 IN THE VILLAGE HALL AT 7.30 .PM.

PRESENT
Councillors Brown, Edmonds, Lewis, Hytten Towell, 2members of the public, Parish Clerk,

APOLOGIES
Cllr Mrs Lazaruk

PUBLIC SESSION (SUSPENSION OF STANDING ORDERS)

• Street Lamp at Church Piece.
• Contractors will charge £150.00 to inspect light. EDF have been informed that the light is inoperative. Cllr Edmonds informed the Parish council that street lighting was one of their formal responsibilities.
• The branches at Church Piece will not be cut by AVDC. British Telecom will trim branches if they interfere with telephone wires.
• Village Hall indicator sign. The Village Hall Management Committee will meet on 1st October and discuss possibilities. A Brown indicator sign will cost £ 500.00

1. APPROVAL OF MINUTES JULY 16TH 2012
   Cllr Edmonds pointed out he had been absent. Proposed Cllr Edmonds seconded Cllr Hytten. Agreed as a true record.
    
2. MATTERS ARISING FROM THE MINUTES
   Red Telephone Box. The Chairman reported that he had located a George VI telephone box in Sussex that could be purchased and moved to Chearsley. BT has released 2,000 telephone boxes for restoration.
    
3. PLANNNING APPLICATIONS
   Grove Farm, Chearsley Road - copies of plans and comments have been requested. The Parish council has requested an explanation as to why they were not included in consultation. There was no site visit, and repairs to damage to verges opposite the entrance have still not been carried out. Temporary signage has been put on roadside, but there is still the problem of access on the bend of a road with a 60 mph speed limit.
   Chearsley Hill House extension – permitted
   4 Old Plough Close – permitted
   Trimming of overhanging Branches Matravers House –passed
   Regency Cottage Watts Green structural repairs- no objection
    
4. VILLAGE PLAN
   The next Steering Group meeting to be arranged.
    
5. HIGHWAYS AND OPEN AREAS
   Jubilee Chestnut Tree- location to be decided.
   Best kept Village. Chearsley received a commendation from BALC.
   Village walk with Dave Smith of Highways
   Various matters discussed including traffic calming , one way system outside shop (which would cost £ 5000.00), installation of a mirror opposite dangerous exit by Prospect Cottage.
   The possibility of a blanket 20 mph limit in the lanes is being investigated.
   Junction markings will be replaced on all entrances to the main road, and round the Green.
   Broken bollards will be replaced.
   Traffic Calming signs from LAF grant- next agenda.
   Thames Water works have finished and they have undertaken to make good damage to verges.
    
6. FINANCIAL MATTERS
    
7. CORRESPONDENCE
   Review of LAFS
   Aylesbury Vale Housing Trust contacts
   Police Newsletter
   Rural services network newsletter
   Bucks Playing Fields Newsletter
   Community Impact Bucks
   AVALC Meeting 27TH September

SUMMARY AND SUSPENSION OF STANDING ORDERS

• Potholes have been reported on Road to Cuddington. This is a matter for Thames Water
• Walnut Tree has been trimmed by telephone Box. 
• Distribution of new refuse bins has been completed.

DATES AND TIMES OF NEXT MEETINGS

September 12th 2012
October 15th 2012

Meeting Closed 9.30 pm

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Minutes: July 17th 2012

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL

HELD ON MONDAY JULY 17TH 2012 IN THE VILLAGE HALL AT 7.30 .PM.

PRESENT
Councillors Brown, Edmonds, Lewis, Hytten Towell, 3 members of the public, Parish Clerk,

APOLOGIES
Cllr Mrs Lazaruk

PUBLIC SESSION (SUSPENSION OF STANDING ORDERS)

• Street Lamp at Church Piece. This has not worked for some years. EON been approached but advised that it was owned by EON.
• There is also a tree in Church Piece which is growing into telephone wires. As the road is not adopted AVDC housing trust a responsible for tree maintenance and strimming.
• Village Hall indicator sign being looked into by Village Hall Management Committee.
• It was noted that when the Flag in the Hall grounds was flying it could not be seen due to the trees. It was suggested the Village Hall Committee be asked to move the flag pole to the other side of the hedge.
• The road sign at Elm Brook has been knocked over.
• Best Kept Village. There was no hope unless verges are kept tidy by property owners. Village inhabitants need to be encouraged to take care of their surroundings. Quotes have been obtained in the past

1. APPROVAL OF MINUTES JUNE 25TH 2012
   Cllr Edmonds pointed out he had been absent. Proposed Cllr Hytten, seconded Cllr Mrs. Towell. Agreed as a true record.
    
2. MATTERS ARISING FROM THE MINUTES
   Diverted footpath by the Old Bakery. This will be re-instated.
   Hicks Path hedge removal. This will be re-planted in September.
    
3. PLANNNING APPLICATIONS
   Bernard’s Close demolition of garage and extension
   Site Meetings to be arranged at 6.30 Thursday 29th July
    
4. VILLAGE PLAN
   The next Steering Group meeting to be arranged.
   Thames Water sewage lorries. The Water Board has been contacted regarding the damage to verges and will be contacted again. Work is still being carried out in the field.
   Bucks Recycling lorries are going through the Village. The Planning application was granted on the condition that the lorries did not go through Ashendon.
    
5. HIGHWAYS AND OPEN AREAS
   Highways have been asked to advise the Parish Council prior to any tree works.
   Thames Water sewage lorries. The Water Board has been contacted regarding the damage to verges and will be contacted again. Work is still being carried out in the field.
   Bucks Recycling lorries are going through the Village. The Planning application was granted on the condition that the lorries did not go through Ashendon.
   Walnut tree by telephone box to be tidied up.
    
6. FINANCIAL MATTERS
    
7. CORRESPONDENCE
   Summer Burglary Campaign
   Parish Liaison meeting on Wednesday 18th July, at 6pm in Mezzanine Room 3 at County Hall, Aylesbury.
   HS2 and the Counties involvement with the 51M group
   LAF review update
   Right of Way Consultation
   Proposed Expansion at Luton Airport
   Rural Services Network Newsletter
   Community Impact Bucks newsletter
   Bucks Broadband Project

SUMMARY AND SUSPENSION OF STANDING ORDERS

• Potholes have been reported on Road to Cuddington.
• There is a crack in the bus shelter. Bus stops still not showing correct numbers. This has been reported to Arriva. Dumping of garden rubbish. Rubbish is being dumped over hedges on Farmyard Footpath. Rubbish sacks for Garden refuse are available, and recycling bins will be available in the autumn.
• Hicks Path Hedging. The initial planning application was submitted including a commitment to replace the hedging after the fencing had been installed.
• Light at Church Piece. This has been defective for some time. To be checked again.
• Strimming of Church Piece verge is not being carried out.
• Bus stop signs are still showing old bus route numbers.
• Enquiries are being made by the Chairman to find out if it would be possible to re-instate a George VI phone box.
• The Chairman suggested that the rates for grass cutting of the Green and other areas of common land by Mr. King be raised to £100.00 per cut. All agreed
• A sign to the Village Hall has been requested

DATES AND TIMES OF NEXT MEETINGS

July 16th 2012
September 17th 2012

Meeting Closed 9.10 pm

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Minutes: June 25th 2012

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL

HELD ON MONDAY JUNE 25TH 2012 IN THE VILLAGE HALL AT 7.30 .PM.

PRESENT
Councillors Cllr Brown, Cllr Heybrook, Mrs Lazaruk Hytten, Edmonds, Lewis, Mrs Towell, 3 members of the public, Parish Clerk,

APOLOGIES
Cllr Lewis.

ELECTION OF CHAIRMAN
The Chairman signed the Declaration of acceptance of office, held over from previous meeting

1. APPROVAL OF MINUTES MAY 21ST 2012
   Proposed Cllr Hytten, seconded Cllr Mrs. Towell. Agreed as a true record.
2. MATTERS ARISING FROM THE MINUTES
   Diverted footpath. The footpath by the Old Bakery has still not been re-instated.
   Thames Water sewage lorries have stopped going up and down Church Lane, but damage has not been made good. Environment Agency to be contacted to test water in the river to assess impact of flooding.
   Neighbourhood watch ‘No cold calling’ notices were handed out at the Jubilee celebration. More are available.
   Litter Pick on Bank holiday weekend very successful.
   Community Oil Scheme lorries. There have been questions raised about the use of large lorries. Mrs. Hooton had advised that it was possible to request small lorries, but the providers are still using larger vehicles.
3. PLANNNING APPLICATIONS
   Chearsley Hill House extension
   4 Old Plough Close extension
   Minster dark Lane - one and half storey from extension
   Site Meetings to be arranged on Saturday 30th June from 10.30
4. RISK ASSESSMENT
   Review of Insurance Policy to include new benches and salt bins. Amendments agreed.
5. APPOINTMENT OF REPRESENTATIVES TO COMMITTEES AND CONSULTATIVE GROUPS
   Village Hall Management Committee – Mrs Claire Lazaruk agreed to represent the Parish Council
   LAF – Local Area Forum - Mrs Claire Lazaruk agreed to represent the Parish Council
6. HIGHWAYS AND OPEN AREAS
   Highways have been asked to advise the Parish Council prior to any tree works.
   A letter has been received from Mrs Joy Payne regarding the removal of the hedgerow along Hicks Path. The Parish council will look at this after site meeting on Saturday 30th June.
   LAF Budget Meeting on 26th June will be attended by Mrs Lazaruk.
   Bucks Recycling Lorries are going through Chearsley and Waddesdon to Westcott.
   Jubilee Oak tree has en offered by AVDC and accepted. Location - Sept Agenda
7. FINANCIAL MATTERS
   Year end accounts were approved.
8. CORRESPONDENCE
   Age UK – Village handyman and Wireless for Grown-ups
   News for the Villages
   Neighbourhood Planning Meeting 21st July - £40.00 in High Wycombe
   Rural Services Network Newsletter
   Localism act newsletter

SUMMARY AND SUSPENSION OF STANDING ORDERS

• Community Oil deliveries. It was reported that the Oil company will only allow the bulk discount if a large lorry is used.
• Dumping of garden rubbish. Rubbish is being dumped over hedges on Farmyard Footpath. Rubbish sacks for Garden refuse are available, and recycling bins will be available in the autumn.
• Hicks Path Hedging. The initial planning application was submitted including a commitment to replace the hedging after the fencing had been installed.
• Light at Church Piece. This has been defective for some time. To be checked again.
• Strimming of Church Piece verge is not being carried out.
• Bus stop signs are still showing old bus route numbers.
• Enquiries are being made by the Chairman to find out if it would be possible to re-instate a George VI phone box.
• The Chairman suggested that the rates for grass cutting of the Green and other areas of common land by Mr. King be raised to £100.00 per cut. All agreed
• A sign to the Village Hall has been requested

DATES AND TIMES OF NEXT MEETINGS
July 16th 2012
September 17th 2012

Meeting Closed 9.10 pm

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CPC Meeting 21st May 2012

NOTICE IS HEREBY GIVEN THAT THE NEXT MEETING OF THE PARISH COUNCIL WILL BE HELD ON MONDAY MAY 21st 2012 IN THE VILLAGE HALL AT 7.30 pm

AGENDA

ELECTION OF CHAIRMAN
Declaration of acceptance of office
ELECTION OF VICE CHAIRMAN
Declaration of acceptance of office
APPOINTMENT OF RESPONSIBLE FINANCIAL OFFICER
APOLOGIES FOR ABSENCE

APPROVAL OF MINUTES MARCH 2012

MATTERS ARISING FROM THE MINUTES

MATTERS ARISING FROM THE ANNUAL GENERAL MEETING APRIL 2012

RISK ASSESSMENT
Review of Insurance Policy
Fidelity Insurance
Asset Register

APPOINTMENT OF REPRESENTATIVES TO COMMITTEES AND CONSULTATIVE GROUPS
Village Hall Management Committee
LAF – Local Area Forum
Footpaths

REPRESENTATIVE SPEAKING FOR OTHER VILLAGE ORGANISATIONS
PLANNNING APPLICATIONS
Walnut Orchard – single storey rear extension- passed
National Planning policy frame work briefing notes
HIGHWAYS AND OPEN AREAS
Best Kept Village Competition entry to be judged in June- Litter Pick needed last weekend in May
Dog Bins
Thames Water Sewage Works
Jubilee Oak tree


ORDERS FOR PAYMENT AND FINANCIAL MATTERS
Appointment of Auditors and approval of 2011/2012 Accounts

Annual Parish Meeting: 16th April 2012

ANNUAL PARISH MEETING
MONDAY 16th APRIL 2012 AT 8.00 P.M.

IN THE VILLAGE HALL

AGENDA

Minutes of 2011 Annual Parish Meeting

District Councillors’ Report

County Councillor’s Report

Chairman’s Report

Financial Report

Highways and Open Spaces

• Location of dog bins
• Footpath across Green
• Wild Flowers on verges
• Application for trees from the Woodland Trust
• Best Kept Village

Village Plan Report
Neighbourhood Watch

• Cold calling
• Charity Clothes Collection bags

Police report
Cricket Club Report   

Village Car Service

Chearsley Village Trust

Village Hall Report

• Direction sign for Village Hall

Any Other Business

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Members of the Parish Council will be in the Hall from 7.30 to discuss any other matters of concern
The Chairman invites all members of the Parish to this meeting.  Take this opportunity to have your say about what goes on in the village and to hear about current projects.   
Nic Brown
Chairman