Minutes: May 28th 2013

MINUTES OF THE MEETING OF THE PARISH COUNCIL

HELD ON MONDAY MAY 28TH 2013 AT THE CRICKET PAVILLION AT 8.00 PM.

(RECONVENED MEETING DUE TO LACK OF QUORUM THE PREVIOUS WEEK)

PRESENT
Councillors Brown, Edmonds Mrs Lazaruk, Lewis, Mrs Towell.
1 member of the public, Parish Clerk,

APOLOGIES
There were no apologies.

1. ELECTION OF CHAIRMAN
   Cllr Edmonds proposed Cllr Brown. Seconded Cllr Mrs Towell. All agreed.
   Cllr Brown duly elected for the coming year
    
2. ELECTION OF VICE CHAIRMAN
   Cllr Brown proposed Cllr Lewis, seconded Cllr Edmonds. Cllr Lewis duly elected for the coming year.
    
3. APPOINTMENT OF RESPONSIBLE FINANCIAL OFFICER
   The Clerk was appointed as responsibe financial officer. All agreed.
    
4. RESIGNATION LETTER FROM CLLR LEIF HYTTEN
   Cllr Hytten has resigned due to pressure of work. Vacancy to be publicised.
   
   
5. PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM
   The Parish council was advised that the Windows at the new property being built at the Martins, Turnip Close was in breach of planning consent. Parish Council will visit the site.
    
6. APPROVAL OF MINUTES 21stMARCH 2013
   Agreed as a true record, after amendment to show that the figure for kerbing was to be increased to £ 5,000.00 by drawing down from reserves.
    
7. MATTERS ARISING FROM THE MINUTES
   There were no matters arising not covered elsewhere in the agenda.
    
8. MATTERS ARISING FROM THE ANNUAL PARISH MEETING
   Traffic Calming
   Moving of Flag Pole
   Fete on 29th June 2013
   Question regarding allocation of Trust Funds
   Cycle Route to Haddenham
    
9. ACTION TAKEN ON FAILURE TO COMPLETE AUDIT OF PARISH COUNCIL ACCOUNTS
   The Chairman has been in contact with the auditors and agreed that late submission of the accounts will not happen again. The chairman has time and date of conversation on records, and has been assured by the Partner at Mazars that the case has been closed.
    
10. HIGHWAYS AND OPEN AREAS
    Recent Damage to Dark Lane verges. A Letter has been received from Mr Peter Crook regarding damage to dark Lane by delivery lorry. This has been reported to Highways. Letter of complaint to be sent to builders.
    Best Kept Village competition- application has been submitted.
    Heathrow Hub at Haddenham-a letter has been received from John Bercow MP promising to support any objections.
     
11. PLANNING
    AVDC amendments to Local Development Order –smaller extensions from 1st June
    Aylesbury Vale Local Plan Strategy –comments invited until 19th June - Councillors to be prepare a Comment for next meeting
    Tree works to trees on Footpaths when trees are overlooking private properties.
    Cllr Lewis declared an Interest, and asked what the policy was regarding trees planted in the past by Parish Council which were growing over private property. The chairman noted that it the Parish Council was responsible for all the trees planted in the past, there should be a substantial sum in the budget to cover the work. Next agenda.
    4 Bernard’s Close – approved
    Remaining tree on The Green. It was agreed after a show of hands that the last of the three lime trees should remain.
     
12. VILLAGE PLAN
    Cllr Lewis reported the steering group will publish a draft plan early in July and hold a public meeting on the 17th July. Comments will be requested with voting in early August. It was hoped that the results would be published early in November, with final report in January 2014.
     
13. ORDERS FOR PAYMENT AND FINANCIAL MATTERS
    Approval of accounts and appointment of external auditor
    The accounts were approved by the Parish Council and BKR Haines watts re-appointed as internal auditors.
     
14. CORRESPONDENCE
    Members code of Conduct Template
    Rights of Way Newsletter
    Textile Recycling for the Parish,
    Rural services network Newsletter
    Community Impact newsletter
    Protection for Bell Public House

DATE AND TIME OF NEXT MEETINGS
17TH June 2013
22ND July 2013

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Minutes: March 18th 2013

MINUTES OF THE MEETING OF THE PARISH COUNCIL

HELD ON MONDAY MARCH 18TH 2013 IN THE VILLAGE HALL AT 7.30 .PM.

PRESENT
Councillors Brown, Edmonds Heybrook Mrs Lazaruk, Lewis, Mrs Towell
4 members of the public, Parish Clerk,

APOLOGIES
Cllr Hytten

PUBLIC SESSION (SUSPENSION OF STANDING ORDERS)

• Cycle Path to Haddenham- agenda item.
• Lorry damage to Green.
• Some posts have been installed round the Green to protect verges.
• The post by Prospect Cottage will be replaced.
• It was suggested that decorative posts and chains be put round the Green, but this could be a hazard if people tripped over them.
• HS2: An enquiry was made as to how much money had been spent opposing the project. Cllr Edmonds advised the meeting that AVDC had spent £150,000.00 and Bucks County council £500,000.00 to £750,000.
• Bernard’s Close Planning Application:This will be considered by Development Control on the 11th April. There was considerable discussion about the recommendation that the application be approved.

1. APPROVAL OF MINUTES 21st FEBRUARY 2013Agreed as a true record.
    
2. MATTERS ARISING FROM THE MINUTES
   There were no matters arising not covered by the agenda
    
3. PLANNING
   Crown reduction of Ash tree at the Bell in - no objection.
    
4. VILLAGE PLAN
   Cycle Path
   Chiltern Railways and Network Rail have been contacted. The path would cross 650 metres of the flood plain, 85 metres of bridge over the river, at a cost of £80,000.00 for all weather tracks.
   Steering Committee reports from Groups.
   There will be a report in May and an open meeting in June, with the intention of a final consultation in the autumn.
    
5. HIGHWAYS AND OPEN AREAS
   Re-instatement of Millennium recreation ground to agricultural use. It was agreed that the Parish Council would contribute to the removal of concrete slabs.
   Part of the LAF monies will be allocated retrospectively to Grit Bins as previously agreed.
   Kerbing:The Parish Council has allocated £5,000.00 to kerbing worst affected areas and Highways will be asked to match this.
    
6. ORDERS FOR PAYMENT AND FINANCIAL MATTERS.
    
7. CORRESPONDENCE
   News for the Parishes
   Parish online Newsletter
   Launch of 111 NHS number
   Police newsletter
   Community Impact Bucks newsletter
   BALC Parish Liaison Meeting notes

DATES AND TIMES OF NEXT MEETINGS
April 15th 2013
Annual Parish Meeting to be agreed

Meeting Closed 9.45 pm

MATTERS ARISING FROM THE ANNUAL PARISH MEETING

• Traffic Calming
• Moving of Flag Pole
• Fete on 29th June 2013
• Question regarding allocation of Trust Funds
• Cycle Route to Haddenham
  

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Minutes: February 18th 2013

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL

HELD ON MONDAY FEBRUARY 18TH 2013 IN THE VILLAGE HALL AT 7.30 .PM.

PRESENT
Councillors Brown, Heybrook and Lewis
4 members of the public, Parish Clerk,

APOLOGIES
Cllrs Hytten, Edmonds, Mrs Lazaruk, Mrs Towell

PUBLIC SESSION (SUSPENSION OF STANDING ORDERS)

• Verges on Dark Lane.
• Mrs Parkes reported that damage to verges in Dark Lane had increased recently due to building works. It was suggested that legal recourse should be investigated if lorry damage was witnessed.
• A quad bike is causing noise nuisance at the bottom of Lower Green Lane. Chairman to investigate.
• Dark Lanes drains are blocked again. This has been reported to Highways.
• Long Meadow footpath diversion- the Parish Council will consider any application to divert footpath.

1. APPROVAL OF MINUTES 21st FEBRUARY 2013
   Agreed as a true record.
    
2. MATTERS ARISING FROM THE MINUTES
   There were no matters arising not covered by the agenda
    
3. VILLAGE PLAN
   The results of the survey will be on the website shortly. Topic groups and steering group will analyse data and report back to steering group. Final document will be published in the autumn. 89 responses received from 240 questionnaires.
   
4. HIGHWAYS AND OPEN AREAS
   Re-instatement of Millennium recreation ground to agricultural use. There is a concrete slab and some posts where the shelter was built which needs to be removed. Parish Council will need to agree funding for the cost of removing the concrete. Next agenda.
   Cycle Path to Haddenham: Cllr Heybrook walked a potential route on the 20th Jan, and this is to be pursued with the Village Plan steering group. Network Rail is interested and there is funding available from Pathways for Communities. Annual Parish Meeting agenda item.
   Kerbing: There is £4000.00 available in the reserves, including the community Leaders Fund Grant from Cllr Edmonds. This will provide a short stretch of kerbing. Cllr Heybrook will liaise with Village Plan to assess most urgent areas.
   Damage to Village Green from delivery lorries. It was suggested that temporary fencing as used for the fete could be placed round the affected areas while grass seed is sown to protect re-growth. All agreed
   Litter pick will be carried out on the 17th March.
   Reserve salt bags order by Parish Council will be placed in Church car park and by the Chilton Road bus stop for people to help themselves. This will be publicised on website and in the Bucks Herald.
   Closure of Lower Green lane for waterworks /carriage way repairs – 8th May 2013
    
5. PLANNING APPLICATIONS
   The Birches, Watts Green- Development Control meeting 7th February. The Chairman attended the Development Control meeting, and will make a formal complaint about the way the matter was handled.
   9 Elm brook Close – withdrawn
   The Old House, School Lane- site meeting on the 23rd February
   AVLC- Changes to officer delegated powers
    
6. CORRESPONDENCE
   Flood Management Advice
   Funding for Fields
   Rural services Network Newsletter
   Thame Town council Neighbourhood Plan
   Gypsy and travellers needs assessment
   Theatre in the Villages 2013
   Litter Bin Information

DATES AND TIMES OF NEXT MEETINGS

March 18th 2013
April 15th 2013
Annual Parish Meeting to be agreed

Meeting Closed 9.30 pm

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Minutes: January 21st 2013

MINUTES OF THE MEETING OF THE PARISH COUNCIL

HELD ON MONDAY JANUARY 21ST 2013 IN THE VILLAGE HALL AT 7.30 .PM.

PRESENT
Councillors Brown, Hytten, Edmonds Lazaruk Lewis, Mrs Towell
2 members of the public, Parish Clerk,

APOLOGIES
Cllr Heybrook

PUBLIC SESSION (SUSPENSION OF STANDING ORDERS)

• Light at Church Piece. Mr Fred Crawford has surveyed the inhabitants of Church Piece regarding the re-instatement of the light. Chairman advised him it was a matter for the Annual parish Meeting.
• Diversion of footpath across Long Meadow land. An application to divert the footpath was made and then withdrawn a few years ago. Mr Persson will provide a map. Next agenda.
• The drain at the bottom of Dark Lane is blocked again. Highways to be advised.
• The potholes have been filled.
• Church Piece Light
• It was suggested that the street light be moved to the other side of Church Piece. Agenda item for annual Parish Meeting
• The leak under Aylesbury Road has been reported again.

1. APPROVAL OF MINUTES NOVEMBER 2012
   Agreed as a true record. Proposed Cllr Mrs. Lazaruk seconded Cllr Mrs. Towell.
    
2. APPROVAL OF BUDGET.
   It was agreed that a precept of £7,000.00 should be applied for.
    
3. MATTERS ARISING FROM THE MINUTES
   There were no matters arising.
    
4. COMMUNITY LEADERS FUND
    
5. VILLAGE PLAN
   The questionnaire has been distributed and there were 85 responses from 240 leaflets. Planning group meeting to be arranged to review the results.
    
6. HIGHWAYS AND OPEN AREAS
   Councillor Edmonds advised the Chairman that he had some money available in the Community Leaders Fund to allocate and suggested the Parish council apply for some funds for kerbing. Next agenda.
   Graffiti has been removed from bus shelters.
   Ivy Growth Lower Green Lane. This is the responsibility of the landowner.
   LAF Submission for 2013-4 by 31 Jan 2013. Allocation of funding for Mobile awareness signs to be decided March 2013 (Cost £ 2900) Can be shared by 2 parishes. Parish Council to be advised when the money is received.
   Grants are available each month for improvements in the village.
   There is a sandbag island on the Aylesbury road where there is a water leak that has still not been repaired. Report to Highways.
    
7. PLANNNING APPLICATIONS
   The Birches, Watts Green- Development control Meeting 7th February
   4 Bernard’s Close - to comment by 24th January
   Minister Dark Lane – approved
   7 Old Plough Close – extension – approved
   It was noted that the replacement hedge along Hicks Path was holly.
    
8. FINANCIAL MATTERS
   The Chairman advised the meeting that the carol singling at the tree raised £400.00
   The Parish Council was made aware that external audit had not been completed and agreed to ensure 2013 report would be filed by June
    
9. CORRESPONDENCE
   AVDC Cabinet open to town and Parish councils – 30th Jan
   Community Impact Bucks Monthly Fact sheet
   HS2 Property Compensation events
   January Speed Campaign
   Rural Services Network newsletter
   Luton Airport Expansion planning
   Application for allocation of tickets to Waterside theatre.

SUMMARY AND SUSPENSION OF STANDING ORDERS

• Cllr Mrs. Lazaruk advised the meeting that two pupils from Waddesdon School who live in the village would like to do a short presentation to request a skate park. All agreed

DATES AND TIMES OF NEXT MEETINGS
February 18th.

Meeting Closed 8.40 pm

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Minutes: November 19th 2012

MINUTES OF THE MEETING OF THE PARISH COUNCIL

HELD ON MONDAY NOVEMBER 19TH 2012 IN THE VILLAGE HALL AT 7.30 .PM.

PRESENT
Councillors Brown, Lewis, Mrs Lazaruk, Mrs Towell
2 members of the public, Parish Clerk,

APOLOGIES
Cllrs Hytten, Edmonds and Heybrook

PUBLIC SESSION (SUSPENSION OF STANDING ORDERS)

• Pot holes in Dark Lane.
• The potholes have been filled.
• Church Piece Light
• It was suggested that the street light be moved to the other side of Church Piece. Agenda item for annual Parish Meeting
• The leak under Aylesbury Road has been reported again.

1. APPROVAL OF MINUTES OCTOBER 2012
   Agreed as a true record.
    
2. MATTERS ARISING FROM THE MINUTES
    
3. PLANNNING APPLICATIONS
   The Birches, Watts Green- Demolition of conservatory and loft conversion – site meeting arranged
   Minister Dark Lane – One and a half storey extension to front of bungalow
   Regency Cottage underpinning and crack repairs- application approved
   8 Church Lane – passed
   Grove Farm - improvements to access needed, together with speed restrictions. The road signs are temporary and have been blown away in bad weather. This has been reported.
    
4. VILLAGE PLAN
   The questionnaire will be distributed before Christmas, and results will be collated in the New Year
    
5. HIGHWAYS AND OPEN AREAS
   Jubilee Oak Tree- this will be planted on the Green on Advent Sunday
   The Christmas tree has been ordered and will be delivered on the 8th December.
    
6. FINANCIAL MATTERS
   Approval of accounts
   Payments for approval
    
7. CORRESPONDENCE
   Playing fields newsletter
   Rural Services Network Newsletter
   Community Impact Bucks newsletter
   Annual Report from Buckinghamshire Fire services
   Growing Matters newsletter

SUMMARY AND SUSPENSION OF STANDING ORDERS

• Community Windfarm.
• Cllr Heybrook raised the possibility of a community wind farm. The Government is expecting 15 to 20% of energy from renewable energy by 2020. Cost of 1.25 million would bring in 280,000 per annum revenue. Biomas boiler could generate enough energy for 16 houses. Annual Parish meeting agenda.

DATES AND TIMES OF NEXT MEETINGS
December 10th Budget meeting.

Meeting Closed 9.15 pm

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Minutes: October 15th 2012

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL

HELD ON MONDAY OCTOBER 15TH 2012 IN THE VILLAGE HALL AT 7.30 .PM.

PRESENT
Councillors Edmonds, Lewis, Hytten, 3 members of the public, Parish Clerk,

APOLOGIES
Cllrs Brown, Mrs Lazaruk, Mrs Towell

PUBLIC SESSION (SUSPENSION OF STANDING ORDERS)

• Pot holes in Dark Lane.
• Various building works in Dark Lane have caused serious damage to the road surface. Large lorries are being used to deliver construction materials and scaffolding. Villagers have been asked to request small delivery lorries. Various suggestions have been put forward, and there is an ‘Unsuitable for Heavy Lorries’ sign, which appears to be ineffectual. Councillors will look at the damage.
• Light at Church Piece. It was reported that there are no strong feelings either way from the inhabitants of the cu-de-sac. It was proposed that no further action be taken to get the light repaired, subject to written confirmation from those concerned. A formal objection to having the light replaced was then received from Mrs C Henry.
• 4 Bernard’s Close – The Parish Council were thanked for their comments regarding the proposed extension.

1. APPROVAL OF MINUTES SETPEMBER 2012
   Proposed Cllr Edmonds seconded Cllr Hytten. Agreed as a true record.
    
2. MATTERS ARISING FROM THE MINUTES
   Red Telephone Box. Chairman’s personal action.
    
3. PLANNNING APPLICATIONS
   8 Church Lane – passed
   Grove Farm - improvements to access needed, together with speed restrictions. The road signs are temporary and have been blown away in bad weather. This has been reported
    
4. VILLAGE PLAN
   There is an open meeting on the 17th October to discuss consultation document at the cricket Club - 7.45 for 8.00 pm
    
5. REMEMBRANCE SUNDAY
   Service of remembrance to take place at 10.45 on the 11th November. The wreath will be ordered.
    
6. HIGHWAYS AND OPEN AREAS
   Jubilee Oak Tree- this will be planted on the Green on Advent Sunday. It was suggested that a memory capsule be put underneath it
    
7. FINANCIAL MATTERS
    
8. CORRESPONDENCE
   Thames Valley NHS Trust – Determination of rurality
   Community engagement – Bucks CC
   Super Fast Broadband
   Community Impact Bucks – rural dual fuel
   Rural services Network
   Thames Valley police Newsletter
   Closing of Wycombe General A&E
   Bucks County Council Budget and strategic Plan
   The Bucks Home Choice Allocation Policy 26th October from 3.30pm to 6pm at the Diamond Room, AVDC Offices, The Gateway, Gatehouse Road. Aylesbury, HP19 8FF.

SUMMARY AND SUSPENSION OF STANDING ORDERS

• Grove Farm - The building is a storage area for fodder. There are animals on site but no stockman.
• Jubilee Oak Tree. This will be planted on advent Sunday 2nd December at 1.00 p.m. Cllr Heybrook will prepare hole for planting.
• It was noted that Dinton were looking into the development of a community wind farm, and Cllr Heybrook suggested looking into the viability for Chearsley.

DATES AND TIMES OF NEXT MEETINGS
December 10th Budget meeting.
Meeting Closed 9.05 pm

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