DRAFT MINUTES
CHEARSLEY PARISH
COUNCIL
DRAFT MINUTES OF THE
MEETING OF THE PARISH COUNCIL HELD ON MONDAY 12th DECEMBER 2016 IN THE VILLAGE
HALL AT 7.30PM
PRESENT
Councillors: Nic
Brown (NB), John Lewis (JL), John Howard (JH), Julia Witcher (JW),
Michael Heybrook (MH)
Parish Clerk: Helen
Spurgeon
Responsible
Finance Officer: Robert Parkes (RP)
Parishioners: There
were no Parishioners
DECLARATIONS OF
INTEREST
There were no interests declared.
PARISHIONERS
QUESTION TIME
A question was raised regarding the new noticeboard and the
fact that it is wet through and there is condensation on the outside of the
glass. It was concluded that this is due to the current weather conditions. The
lock on the noticeboard is not closing properly. ACTION: NB to organise repair.
1. APOLOGIES
Michael Edmonds (ME), Paul Bown (PAB).
2. APPROVAL OF NOVEMBER 2016 MINUTES
Minutes were agreed as a true record and signed by Chairman, Nic Brown.
3. MATTERS ARISING FROM PREVIOUS MINUTES
·
Building
work at The Boot, Watts Green. NB and Sue Jones PCSO spoke to the
owners/builders and the parking situation has now improved.
·
Dog Bins.
It was decided not to order the dog bag dispensers due to the high cost.
·
AVDC
planning portal. Councillors are recommended to register to receive
planning alerts.
·
AVDC and
BCC Councillors. ACTION:
ME to invite
Michael Hawkett and Margaret Aston to future meetings.
·
Provision
of Welcome to Chearsley signs. ACTION: NB
to present cost and options of sign wording at next meeting.
·
Bank
Mandate forms. Only one form outstanding (ME). ACTION: JL to submit forms
to bank.
·
Parish
website. Work will commence on the new website in February.
·
Kerbing
and Verges. MH has contacted J Morris who has provided a quote. JW has heard from FJ Morris who is
interested in doing the work. ACTION: JW to send all relevant
correspondence to JL.
·
Speed in
Village. JH is in the process of arranging a feasibility study for traffic
calming measures in Chearsley with Bucks CC for April 2017. ACTION: JH to obtain final quote.
·
Trees in
Village. There is no list of public owned trees in Chearsley. ACTION: ME
to identify on a map trees the Parish Council are responsible for.
·
Grass
Cutting. Chearsley should have 4 cuts within the urban area and 2 outside
the village limits. Councillors questioned whether 4 cuts were actually done
this year. ACTION: CLERK to email Bucks CC and request the dates for the 2017
cuts.
·
War
Memorial repair and conservation. The CLERK
has emailed the War Memorials Trust. ACTION: CLERK to complete a Grants Pre-application
form.
·
Flagpole.
The new flags (Union Jack and St George’s cross) have arrived.
·
Defibrillator.
NB is working on the plan to locate
the defibrillator in a new red phone box but BT are proving unhelpful. ACTION: NB
to chase BT.
·
Bollards and
Signage for Village Green. The ‘No Parking’ signs need to be put up. ACTION: PAB to ask his contractors to contact NB.
ACTION: CLERK to agenda bollards for next meeting.
·
Future of
Local Government and Vale of Aylesbury Update Meeting (14.11.16). ACTION: ME
to update at next meeting.
4. PLANNING
·
16/04170/COUAR
– Chearsley Barn, Chilton Rd, Chearsley HP18 0DN
Councillors would like ME to
comment on this Planning Application given his expertise in this area. ACTION: CLERK to email ME the planning
document.
·
16/04294/AOP – Grove Farm, Chearsley Rd, Long Crendon
ACTION: Councillors to attend site visit on 16/12/16
at 11am.
5. CORRESPONDENCE
There was no correspondence outside the
Agenda items.
6. CONTRIBUTIONS FROM AVDC AND BCC
COUNCILLORS
There were no AVDC or BCC councillors
present.
7. FINANCE
·
Orders
for Payment – ACTION: JW to raise receipt for the
Christmas tree.
·
Budget and
Precept for 2017/18
o
The RFO, Chairman and Vice-Chairman had met on
6/12/16 to produce a finance report, spending out-turn spreadsheet and budget
proposals for 2017/18.
o
The PC considered these reports and discussed
essential regular spend for next year and various potential projects to improve
the village, these included traffic calming, further kerbing, bus shelters, car
parking bays, war memorial refurbishment and protection of the Village Green.
They also noted the importance of completing current projects for which
reserves are being held, in particular kerbing in Dark Lane.
o
The PC noted the impact on precept that
completing all these projects next year would have and the need to balance this
against the desire to carry out overdue village infrastructure improvement
work. It was agreed to set the Precept for 2017/18 at £32,000. ACTION: CLERK to return precept request of £32,000 and minute resolution as Item 7
on Agenda to AVDC (deadline Friday 20th January 2017).
o
ACTION: RP to write up the agreed budget
for next year for approval at the January PC meeting.
o
Bus shelter works approved for January at an
estimated cost of £1500 +VAT for the 2 bus shelters.
8. REPORTS FROM COUNCILLORS ATTENDING
MEETINGS AND OUTSIDE ORGANISATIONS
·
The CLERK
attended the Town and Parish Clerks Workshop which
concentrated on local government reorganisation, what clerks would want from a
new council and what would excellent look like.
·
Councillor
JH attended workshops on modernising local government and the role of
parish councils in delivering unitary council services. JH reported that BCC are
hoping for a decision in January on moving to a unitary authority. This would
lead to less support from central government. There would be an opportunity for
a new way of doing things as services are devolved.
9. PARISHIONERS QUESTION TIME
There were no questions.
10. ITEMS FOR INFORMATION
There were none.
11. DATE AND TIME OF NEXT MEETING in
Chearsley Village Hall
·
Monday 16th January 2017 at 7.30pm
