Meeting: July 27th 2009

CHEARSLEY PARISH COUNCIL

NOTICE IS HEREBY GIVEN THAT THE NEXT MEETING OF THE PARISH COUNCIL
WILL BE HELD ON MONDAY JULY 27TH 2009
IN THE VILLAGE HALL

AGENDA


PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM
APOLOGIES FOR ABSENCE
APPROVAL OF MINUTES JUNE 15TH 2009
MATTERS ARISING FROM THE MINUTES
PLANNING MATTERS
HIGHWAYS AND OPEN AREAS
LIGHT AT COUSINS PIECE
ORDERS FOR PAYMENT AND FINANCIAL MATTERS
Approval of Audited accounts
CORRESPONDENCE
ANY OTHER BUSINESS
DATE AND TIME OF NEXT MEETINGS

Minutes: June 15th 2009

CHEARSLEY PARISH COUNCIL

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL
HELD ON MONDAY JUNE 15TH 2009 IN THE CRICKET CLUB AT 7.30P.M.

1. PRESENT
Cllrs Brown, Dormer, Edmonds, Hytten, Towell, Parish Clerk, 2 members of the public

2. APOLOGIES
Cllr District Councillor Smith, Cllr Miss Gibson, Timberlake

3. PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM
No Comments received from the public

4. APPROVAL OF MINUTES MAY 11TH 2009
Agreed as a true record

5. MATTERS ARISING FROM THE MINUTES
Stockwell. A contractor, Mr Tom Edmunds has been suggested.

Next meeting.

Cuddington Road potholes in hand.

The Trust has agreed to a grant of £ 90.00 towards preliminary work.

Churchill Lorries have lost contract so will not be passing through for the moment.

6. APPOINTMENT OF REPRESENTATIVES TO COMMITTEES AND CONSULTATIVE GROUPS
Village Hall Management Committee: Cllr Edmonds suggested Cllr Mrs Dormer, seconded Cllr Mrs Towell all agreed.

7. LANES AND HIGHWAYS
Kerbing gap by Church to be discussed with Highways – Cllr Brown will arrange a site meeting.

8. PLANNING
Furze Farm extension - passed

9. ORDERS FOR PAYMENT AND FINANCIAL MATTERS
External auditors have signed off on the accounts. Comments were reviewed and action agreed.

10. CORRESPONDENCE
Thames Valley Police Open Day 8th August at Sulhampstead near Reading
Invitation to Civic Service – St Mary’s Church Aylesbury 14th June at 4.00 pm
War Memorials Trust Conference 15th July
Local Development Framework – Core Strategy
Standards Committee minutes and Agenda

11. SUMMARY AND SUSPENSION OF STANDING ORDERS
Hedges adjacent to Winchendon road houses need cutting as does hedge by Rosary.

12. DATE AND TIMES OF NEXT MEETINGS
Monday July 27th 2009
Monday September 14th 2009

Meeting: June 15th, 2009

NOTICE IS HEREBY GIVEN THAT THE NEXT MEETING OF THE PARISH COUNCIL
WILL BE HELD ON MONDAY JUNE 15TH 2009
AT THE CRICKET CLUB 7.30pm

AGENDA:

PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM

APOLOGIES FOR ABSENCE

APPROVAL OF MINUTES MAY 11TH 2009

MATTERS ARISING FROM THE MINUTES

APPOINTMENT OF REPRESENTATIVES TO COMMITTEES AND CONSULTATIVE GROUPS
Village Hall Management Committee

PLANNNING MATTERS
Furze Farm side and rear extension - passed

HIGHWAYS AND OPEN AREAS
Prohibition order between Long Crendon and Chearsley 3 weeks between 22nd June and 22nd September

ORDERS FOR PAYMENT AND FINANCIAL MATTERS
Approval of Audited accounts

CORRESPONDENCE
Thames Valley Police Open Day 8th August at Sulhampstead near Reading
Invitation to Civic Service – St Mary’s Church Aylesbury 14th June at 4.00 pm
War Memorials Trust Conference 15th July
Local Development Framework – Core Strategy
Standards Committee minutes and Agenda

ANY OTHER BUSINESS

DATE AND TIME OF NEXT MEETINGS

Minutes: May 11th, 2009

DRAFT MINUTES OF THE MEETING OF
THE PARISH COUNCIL
HELD ON MONDAY MAY 11TH 2009
IN THE CRICKET CLUB AT 7.30P.M.

1. PRESENT
Cllrs Brown, Edmonds, Miss Gibson, Hytten, Mmes Timberlake and Towell, e, 3 members of the public, Parish Clerk,

2. APOLOGIES
Cllr Mrs Dormer District Councillor Smith, Police representatives

3. ELECTION OF CHAIRMAN
Cllr Miss Gibson proposed Cllr Brown, Cllr Mrs Towell seconded. All agreed.
Declaration of acceptance of office was signed

4. ELECTION OF VICE CHAIRMAN
Cllr Brown proposed Cllr Hytten, seconded Cllr Mrs Timberlake, all agreed. Declaration of acceptance of office was signed

5. PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM
A kissing gate has been replaced on the Aylesbury road, supplied by county and installed by property owners

6. APPROVAL OF MINUTES MARCH 9TH 2009
Agreed as a true record

7. MATTERS ARISING FROM THE MINUTES

Stockwell : The Trust has agreed to a grant of £ 90.00 towards preliminary work.
Cllr Mrs Timberlake also reported that she had received quotes for the path across the green, and had submitted a grant application to be decided in June

Cllr Hytten proposed a web cam on the Green. There was some discussion about this- 3 for and 3 against.

Grit bins to be replaced/repaired- next agenda

Road to Cuddington- Cllr Edmonds advised the meeting that repairs were in hand.

8. FREEDOM OF INFORMATION ACT
Adopted

9. RISK ASSESSMENT
Review of Insurance Policy- agreed
Fidelity Insurance - agreed
Asset Register - agreed

10. APPOINTMENT OF REPRESENTATIVES TO COMMITTEES AND CONSULTATIVE GROUPS
Stockwell Consultative Group- Cllr Mrs Timberlake
Village Hall Management Committee – next meeting

11. LANES AND HIGHWAYS
Kerbing gap by Church to be discussed with Highways – Cllr Brown will arrange a site meeting.

12. PLANNING
Michaelmas cottage have had a visit from the Planning department regarding their comments on Dieudonne Dark Lane.

13. ORDERS FOR PAYMENT AND FINANCIAL MATTERS

14. CORRESPONDENCE
A letter has been received from Mrs Tillier regarding the Millennium field . It was noted that the field had been leveled and mowed. The Clerk has answered Mrs Tilliers comments.
Mrs Tillier suggested a survey of usage which the Parish Council decided was not appropriate at present.

15. SUMMARY AND SUSPENSION OF STANDING ORDERS
Mrs Timberlake suggested looking into the ‘Ambulance Community responder scheme- she willl bring more information to next meeting

Reports have been received of care nurses speeding in the village. This will be reported.

Cllr Brown revived the matter of the Cuddington Tug of war – he will investigate further

A letter has been sent to the owner of Hawsbridge farm by Highways asking him to make good the damage to the bank opposite his barns. A second letter will be sent if no action is taken.

16. DATE AND TIMES OF NEXT MEETINGS
Monday June 15th 2009

Meeting: May 11th, 2009

NOTICE IS HEREBY GIVEN THAT THE NEXT MEETING OF THE PARISH COUNCIL
WILL BE HELD ON MONDAY MAY 11th 2009
AT CHEARSLEY CRICKET CLUB 7.30pm

AGENDA

ELECTION OF CHAIRMAN
Declaration of acceptance of office

ELECTION OF VICE CHAIRMAN
Declaration of acceptance of office

PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM

APOLOGIES FOR ABSENCE

APPROVAL OF MINUTES MARCH 9 2009

MATTERS ARISING FROM THE MINUTES

MATTERS ARISING FROM THE ANNUAL GENERAL MEETING

FREEDOM OF INFORMATION ACT

RISK ASSESSMENT
Review of Insurance Policy
Fidelity Insurance
Asset Register

APPOINTMENT OF REPRESENTATIVES TO COMMITTEES AND CONSULTATIVE GROUPS
Stockwell Consultative Group
Village Hall Management Committee

PLANNNING APPLICATIONS

HIGHWAYS AND OPEN AREAS

ORDERS FOR PAYMENT AND FINANCIAL MATTERS
Appointment of Auditors

ANY OTHER BUSINESS

DATE AND TIME OF NEXT MEETINGS

Minutes: March 9th, 2009

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL
HELD ON MONDAY MARCH 9TH 2009
IN THE VILLAGE HALL AT 7.30P.M.

1. PRESENT
Cllrs Brown , Mrs Dormer Edmonds, Miss Gibson, Hytten Mmes Timberlake and Towell, District Councillor Smith, Police representative, 3 members of the public, Parish Clerk,.

2. APOLOGIES
There were no apologies

3. PUBLIC SESSION (SUSPENSION OF STANDING ORDERS) 15 MINUTES MAXIMUM

Rubbish on Cuddington road. AVDC do a litter pick twice a year - Clerk will advise litter line.

It was agreed that a padlock with a combination be put on the gate of the Millennium recreation ground.

The Parish Council is looking into the possibility of re-installing a red telephone box

4. APPROVAL OF MINUTES FEBRUARY 9TH 2009
Agreed as a true record

5. MATTERS ARISING FROM THE MINUTES
Stockwell: Cllr Mrs Timberlake reported that Paul Howden from Avdc Leisure had visited the village on 16th February to discuss what can be done. Mrs Timberlake will consult with other interested parties including Perry Smith and Mrs and Mrs Allen. She has had a quote for £90.00 for 10 volunteers to come and clear vegetation. It was agreed that the Trust should be applied to for the £90.00

Cllr Mrs Timberlake also reported that she had received quotes for the path across the green, and had submitted a grant application

Cllr Hytten proposed a web cam on the Green .

Cllr Brown has inspected the field and the cricket club has agreed to work on the surface after Cllr Edmonds son has leveled it.

6. LANES AND HIGHWAYS
Boarstall has been supported in their resistance to large Lorries carrying ballast for the bunds.

7. PLANNING
The demolition of Dieudonne in Dark Lane and the erection of a replacement dwelling have been withdrawn.

8. ORDERS FOR PAYMENT AND FINANCIAL MATTERS

9. CORRESPONDENCE
Distributed

10. SUMMARY AND SUSPENSION OF STANDING ORDERS
Cllr Smith suggested putting electric fencing in the parking area when it is being used. A Notice has been put up asking people to park nose inwards to avoid fumes blowing over the properties in Chestnut view.

11. DATE AND TIMES OF NEXT MEETINGS
Monday April 10th 2009